Responsibilities:

• Project Management and Planning 
• Develop a detailed project plan to track progress. 
• Ensure that all projects are delivered on time, within scope and budget. 
• Manage on-time deliverables. 
• Align project plans with resources and financials to optimize profitability and operational efficiency, such  as calculating the media relations hours to assist Operations in scaling expansion efforts and hiring for proper division staff utilization and capacity planning. 
• Observing and ensuring project deliverables are completed and that they adhere to standards, in  coordination with agency standards, in liaison with Delivery departmental leaders and Operations. 
• To Efficiently ensure approved press releases are scheduled on time for distribution, demonstrating a proactive approach to maintaining precise campaign timelines and optimizing strategic impact. 
• Status Report Compilation: Preparing status reports by gathering, analyzing, and summarizing relevant information. 
• Project Management System Utilization 
• Managing the Project Management System to full capacity to facilitate efficient planning, tracking, and execution of all PR campaign projects. 
• Utilize the Project Management System as a single source of truth in real-time for all PR campaign projects. 
• Uploading New Client SOW in accordance with campaign templates set up in the project management system. 
• Integration: Connects project management system with everyday tools to reduce manual tasks and  accelerate customer value delivery. 
• Coordination and Communication 
• Establish and sustain proactive and transparent communication channels with clients, writers, Deputy  Chief Strategist, and Media Relations Strategist.  
• Foster effective collaboration with internal teams to  facilitate a streamlined workflow, promptly  addressing and resolving any potential issues that may arise.  
• Facilitate the onboarding process for new clients, ensuring a seamless integration into the established operational framework. 
• Strategically oversee and monitor the progression of upcoming press releases, deliverables, articles, and tasks to ensure adherence to established timelines. 
• Coordinating with team members to make sure that all parties are on track with project requirements, deadlines, and schedules. 
• Meeting with project team members to identify and resolve issues pertaining to deliverable timelines and execution. 
• Facilitate the seamless flow of information by promptly sending Completed Staff Works (CSWs) to clients for approval, and skillfully implement feedback to enhance project deliverables. 
• Implement proactive follow-up procedures for outstanding press releases or pending client approvals, employing decisive actions to safeguard campaign schedules. 
• Ensures accountability and crafts exceptional customer experiences throughout the onboarding process. 
• Managing customer satisfaction within the project transition period. 
• Documenting and following up on important actions and decisions from meetings. 
• Scheduling Meetings/Calls. 
• Organizing stakeholder meetings. 
• Financial Oversight 
• Exercise vigilant control over Cost of Goods (COGS), tracking expenditures to guarantee alignment with budgetary constraints, fostering financial transparency and accountability. 
• Calculate Value of Service Delivered. 
• Administrative and Support Tasks 
• Preparing necessary presentation materials for meetings. 
• Filing in SharePoint according to the naming convention. 
• Ensure the continuous update and meticulous maintenance of critical systems, including Client Account Sheets (CAS), Press Tracker, Project Management System, and Delivery Schedule. 
• Update Client Account Sheets (CAS); retiring CASs when campaigns completed. 
• Tech-Savvy: Skilled in leveraging project management software, data analytics, and automation tools. 
• Financial Acumen: Expertise in budgeting, cost management, and financial planning to ensure project profitability. 
• Communication Skills: Clarity and articulation, active listening, conflict resolution. 
• Leadership and Decision-Making: Influence and motivation, accountability, decision-making. 
• Problem-Solving and Adaptability: Analytical thinking, adaptability. 
• Organization and Time Management: Prioritization, attention to detail, efficiency, proactive planning. 
• Interpersonal Skills: Empathy, team collaboration, patience. 
• Emotional Intelligence: Self-awareness, resilience, social awareness.