Accounts Payable Admin
Quezon City, Metro Manila
1840 & Company – APAC /
Full-Time /
Remote
This offshore role supports the timely, accurate processing of all accounts payable invoices for GFP. The role manages the AP mailbox, reviews invoice and vendor data in OnePay, and ensures accurate and complete GL coding. Core responsibilities include addressing vendor inquiries, coordinating with clubs on invoice issues, and maintaining vendor records in Sage Intacct. The position also supports reconciliation between OnePay and Intacct and identifies opportunities to streamline and automate invoice workflows. Success in this role requires high attention to detail, clear communication, and the ability to work independently while supporting the onshore finance team.
Key Responsibilities
- AP Invoice Processing & Data Verification (60%)
- System Maintenance & Process Accuracy (20%)
- Vendor & Internal Correspondence (15%)
- Meetings, Trainings, & Process Updates (5%)
- Monitor the AP inbox and ensure all invoices are routed to OnePay for processing.
- Review, validate, and finalize draft invoices in OnePay, verify accuracy of vendor data, invoice number, date, amount, and GL code.
- Investigate and resolve data discrepancies or missing documentation, escalate issues as needed.
- Ensure invoice processing meets internal control and documentation standards.
- Validate invoice fields and confirm OnePay entries for completeness and accuracy.
- Escalate issues that cannot be resolved independently through standard AP procedures.
- Review vendor statements to ensure all submitted invoices are accounted for and reconcile discrepancies.
- Identify inefficiencies or manual touchpoints in OnePay and Sage workflows and recommend automation and process improvements.
- Assist in validating workflow changes related to vendor records, invoice routing, or approval processes.
- Set up new vendors and resolve incomplete vendor records across OnePay and Sage.
- Reconcile data between OnePay and Sage Intacct to ensure alignment and investigate discrepancies.
- Support small clean-up or bulk updates to vendor data as needed.
- Assist in improving documentation or internal visibility for high-volume AP processes.
- Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances.
- Coordinate with internal stakeholders, including club staff and approvers, to resolve open questions or confirm invoice details.
- Review vendor statements to identify missed, duplicate, or delayed payments.
- Track and report recurring issues with vendors or invoice flow to support process improvement.
- Communicate clearly via email and occasional outbound calls to ensure timely AP resolution.
- Participate in training sessions, workflow reviews, and regular check-ins.
- Stay current on evolving AP processes, SOP updates, and procedural changes.
- Handle ad hoc requests as needed.
Requirements
- 1–3 years of experience in Accounts Payable or bookkeeping roles, preferably with vendor-facing or financial admin responsibilities.
- Basic to intermediate Excel skills (sorting, filters, formulas, etc.).
- Familiarity with AP workflow tools; OnePay and Sage Intacct experience preferred.
- Comfortable using Microsoft Teams, Outlook, and SharePoint for collaboration.
- Strong attention to detail and accuracy in a high-volume environment.
- Organized, proactive, and dependable with excellent time management and organizational skills.
- Clear and professional communication skills, especially in written English.
- Ability to manage repetitive tasks accurately with consistency and care.
- Fully remote, offshore role aligned to U.S. business hours.
- Occasional flexibility may be required for extended hours, weekend work, or urgent vendor coordination.
- No travel required.
- Tools, Systems & Equipment Used
- OnePay (AP workflow tool), Sage Intacct (ERP system), MS Excel, Teams, Outlook, SharePoint.
$4 - $5 an hour
About 1840 & Company
1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.
Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional individuals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.
We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit www.1840andco.com to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal at jobs.1840andco.com.
