Key Responsibilities

• Central Point of Contact: Act as the go-to person for the CEO, employees, fractional staff, and external partners, facilitating seamless communication.
• Calendar & Time Management: Optimize the CEO’s daily schedule, ensuring efficient use of time and alignment with priorities.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Executive Communication: Screen calls, manage emails, and coordinate communication with internal and external stakeholders.
• Project Coordination: Assist with planning and executing key company projects, helping drive growth and innovation.
• Research & Strategic Support: Conduct research and provide insights to support the CEO’s decision-making and company strategy.
• Meeting & Report Management: Organize meetings, prepare agendas, document minutes, and track action items. Produce weekly reports and manage important data.
• HR & Policy Administration: Assist with HR functions, update company policies, and monitor staff compliance.
• Sales & Client Support: Help with scheduling sales calls, reporting, and client follow-ups to ensure smooth operations.
• Vendor & IT Liaison: Serve as the primary point of contact for IT and communications vendors, ensuring seamless tech operations.
• Document & Podcast Management: Oversee document sharing platforms and support podcast production efforts.

Key Skills & Traits

• Adaptability: Thrive in a dynamic, fast-paced environment where priorities shift frequently.
• Exceptional Organizational Skills: Juggle multiple tasks effectively, meet deadlines, and keep everything running smoothly.
• Attention to Detail: You are meticulous, ensuring nothing is overlooked.
• Strong Communication: Clear and concise written and verbal communication, able to connect with stakeholders at all levels.
• Professionalism & Discretion: A high degree of professionalism and the ability to handle confidential matters with care.
• Problem-Solving: Proactively address challenges before they arise and find solutions that support the CEO’s goals.
• Decision-Making: Confidently make informed decisions to help keep operations on track.

• Must have their laptop/desktop which meets minimum qualifications:
• Processor:
• Core i5 or higher
• RAM - 8GB or higher
• Bandwidth Requirements Minimum:
• Download Speed: at least 6 Mbps 
• Upload Speed: at least 6 Mbps
• A quiet, private place in your home where you can work without background

Benefits

• Work from home
• Access to diverse projects Opportunities for professional growth
• Collaboration with diverse teams
• No commute time
• No dress code (unless there’s a meeting!)
• Eco-friendly work lifestyle
• Exposure to a multicultural team
• Potential for long-term engagement
• Improved work-life balance