Administrative Assistant
Mexico City, Mexico City
1840 & Company – LATAM /
Full-Time /
Remote
We are seeking remote Administrative Assistant to join our team. The Administrative Assistant will play a critical role in ensuring smooth day-to-day operations by managing communications, coordinating meetings, handling travel logistics, supporting project execution, and assisting with personal administrative tasks. This role requires exceptional attention to detail, organizational skills, and the ability to work independently in a fast-paced environment.
Working Shift: 9am PST to 17PM PST (16pm UK to 24pm UK)
Key Responsibilities:
- Administrative Support: Manage and organize email inbox, ensuring timely responses and follow-ups
- Schedule meetings and manage calendars efficiently
- Draft, proofread, and format documents and correspondence
- Book travel arrangements and prepare detailed itineraries
- Project Management: Assist in planning and executing various business projects
- Track project timelines, milestones, and deliverables
- Prepare project status reports and updates for stakeholders
- Monitor and manage project-related spending
- Meeting Coordination: Create and distribute meeting agendas in advance
- Record and share meeting minutes with key action items
- Follow up to ensure completion of next steps and deliverables
- Coordinate logistics for in-person meetings as needed
- Personal Assistance: Handle personal tasks and administrative errands as requested
- Manage family schedules, appointments, and activities
- Provide assistance with personal financial tasks and organization
Qualifications & Skills:
- Proven experience in an administrative, executive assistant, or project support role.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in email and calendar management tools (e.g., Google Workspace, Outlook).
- Experience with project management and tracking tools is a plus.
- Ability to handle confidential and sensitive information with discretion.
- Self-motivated and able to work independently in a fast-paced, remote environment.
$6 - $8 an hour
About 1840 & Company
1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.
Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional individuals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.
We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit www.1840andco.com to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal at jobs.1840andco.com.
