Executive Assistant for Managing Partner (Malaysia)
Federal Territory of Kuala Lumpur
Thematic - 500 Southeast Asia /
Regular Full-Time (MY) /
On-site
Our Mission
We uplift people and economies around the world through entrepreneurship.
Who We Are
500 Global is a venture capital firm with $2.2B in assets under management that invests in founders building fast-growing technology companies. We focus on markets where technology, innovation, and capital can unlock long-term value and drive economic growth. We work closely with key stakeholders and advise governments and corporations on how best to support entrepreneurial ecosystems so startups can thrive. 500 Global has backed over 5,000 founders representing more than 3,000+ companies operating in 80+ countries. We have invested in 35+ companies valued at over $1 billion and 160+ companies valued at over $100 million (including private, public, and exited companies). Our 180+ team members are located in 27 countries and bring experience as entrepreneurs, investors, and operators from some of the world’s leading technology companies.
We are seeking an experienced Executive Assistant to support a Managing Partner based in Kuala Lumpur. The Managing Partner oversees a global portfolio and travels frequently. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage a broad set of responsibilities with minimal supervision. The Executive Assistant will work closely with the Office Manager and the Managing Partner to provide day-to-day support, including scheduling, travel coordination, task management, and operational follow-through. This is a long-term, full-time role based in-office.
Key Responsibilities
- Manage a dynamic calendar across multiple time zones; coordinate internal and external meetings.
- Organize complex international travel arrangements including flights, accommodations, visas, and local transport; prepare detailed itineraries.
- Support email and communication management, meeting prep, research, and general administrative tasks.
- Draft and format business materials, including documents and presentation slides.
- Maintain accurate records and filing systems, including sensitive and confidential information.
- Handle personal errands and tasks for the Managing Partner as needed.
- Support office and team operations including subscriptions, payments, and equipment logistics.
- Assist in the planning and coordination of team events, meetings, and off-sites.
- Identify and implement tools and processes to improve workflow, communication, and productivity.
- Communicate across a range of platforms including WhatsApp and other informal channels.
Key Qualifications
- Proven experience supporting senior executives, ideally in a global or fast-paced environment.
- High level of discretion, integrity, and professionalism.
- Strong written and verbal communication skills.
- Excellent attention to detail and ability to manage competing priorities.
- Proficiency in common productivity tools and willingness to learn new platforms.
- Flexibility to support needs outside of standard working hours when required.
- Comfortable working independently and collaboratively.
Benefits:
Health Care Plan (Medical & Dental), Group Term Life, Wellness Allowance, Paid Time Off (Vacation, Sick & Public Holidays), Training & Development
500 Global does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in provision of employment opportunities and benefits.
500 Global collects and processes personal data in accordance with applicable data protection laws. If you are a European Job Applicant see the privacy notice for further details. If you are a California Job Applicant see the privacy notice for further details.
