Team Assistant (Singapore)
Singapore
Thematic - 500 Southeast Asia /
Regular Full-Time (SG) /
On-site
Our Mission
We uplift people and economies around the world through entrepreneurship.
About Us
500 Global is a venture capital firm with more than USD2.7 billion in assets under management that invests in founders building fast-growing technology companies. We focus on markets where technology, innovation, and capital can unlock long-term value and drive economic growth.
We invest far and wide, across sectors and geographies, including 49 companies valued at USD1B+ and 150+ companies valued at more than USD100 million.
500 Global’s Southeast Asia family of funds have backed over 270+ companies, including USD1B+ companies Grab, Bukalapak, Carousell, Carsome, and Kredivo. This is just the beginning – we are actively growing to serve more founders, as well as connect startups with capital, expertise, and global networks to help them succeed.
Read more about the backstory of the team, the culture and why we are hiring: https://sea.500.co/careers
About the Role
We’re looking for a Team Assistant to provide comprehensive executive assistance to the Partners and team members in the Singapore office, manage calendars, coordination as well as global/local travel logistics as and when needed. Additionally, responsibilities include facilitating meetings, maintaining stakeholder relations, fostering a welcoming environment, managing office administration, organizing events, and assisting with team responsibilities and investor relations. To be successful in this role, you will need to be a self-starter, able to multitask, and maintain a positive attitude in a fast-paced and dynamic work environment.
Job Description
- Provide efficient day-to-day executive assistance to the Partners and the rest of the team based out of the Singapore office (including email inbox management, research, and other ad hoc tasks).
- Manage complex calendars and coordinate extensive and complicated global/local travel & logistics.
- Arrange meetings and prepare business documents/presentation slides.
- Attend meetings with the Partner for note-taking and other tasks when required.
- Act as the point of contact among executives, employees, vendors and other external stakeholders.
- Create a welcoming and inclusive environment for teammates, guests, stakeholders and anyone who interacts with the company within the office and virtually.
- Manage office administration, including office expenses and office supply inventory.
- Organize staff and office events, maintain overall staff morale and positive work environment.
- Assist with team and office responsibilities (including tech subscriptions, asset management and payments) and coordination of investor relations & fundraising initiatives, events and off-sites.
- Project management, task tracking, and figuring out strategies to optimize the productivity as well as the rest of the Managing Partner.
- Maintain a proper filing system including storage of highly confidential documents.
Requirements
- Bachelor's degree in business administration or related field
- 5+ years of experience as a Team EA or related field
- Strong organizational, communication, and interpersonal skills
- Proficient in Microsoft Office and Google Suite
- Excellent time management and multitasking abilities
- Proven ability to manage a team and work collaboratively with others
- Experience managing budgets and expenses
- Positive and professional attitude with a strong work ethic
Benefits:
Health Care Plan (Medical & Dental), Group Term Life, Wellness Allowance, Paid Time Off (Vacation, Sick & Public Holidays), Training & Development
500 Global does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in provision of employment opportunities and benefits.
500 Global collects and processes personal data in accordance with applicable data protection laws. If you are a European Job Applicant see the privacy notice for further details. If you are a California Job Applicant see the privacy notice for further details.
