Personal/Executive Assistant for Managing Partner (Malaysia)

Federal Territory of Kuala Lumpur
Thematic - 500 Southeast Asia /
Regular Full-Time (MY) /
On-site
Our Mission
We uplift people and economies around the world through entrepreneurship.

Who We Are
500 Global is a venture capital firm with $2.7B in assets under management that invests in founders building fast-growing technology companies. We focus on markets where technology, innovation, and capital can unlock long-term value and drive economic growth. We work closely with key stakeholders and advise governments and corporations on how best to support entrepreneurial ecosystems so startups can thrive. 500 Global has backed over 5,000 founders representing more than 2,700 companies operating in 81 countries. We have invested in 49 companies valued at over $1 billion and 150+ companies valued at over $100 million (including private, public, and exited companies). Our 180+ team members are located in 27 countries and bring experience as entrepreneurs, investors, and operators from some of the world’s leading technology companies.
https://500.co/
https://sea.500.co/

Role Overview

500 Global is a venture capital firm investing in the world’s potential. With over 3,000 investments in 80 countries, and feet on the ground in 20 cities globally, we want to see ideas coming from anywhere innovate for people everywhere. This is where you come in. Malaysia has long been a hub of operations, not just for 500 Southeast Asia’s  investing, but also for our global operations. 500 Southeast Asia is an early investor in Grab, Bukalapak, Carousell, and Carsome, amongst 250 more in the region. Your role is to be a support pillar to Malaysia’s continued role in making things happen for entrepreneurs. You’re going to do this by supporting a Managing Partner of this firm, who happens to be based in Malaysia. You’ll be working the same long hours, organizing his tasks, projects, calendars, relationships, all the way to his food, deliveries, shopping, and personal errands. But you are not alone. You are working side by side with a very experienced Office Manager as well as the partner himself to cement this support function for the long haul. This is not a ‘gig’. This is not a ‘job’. This is not a ‘stepping’ stone. This a ‘career home’. This is a lifelong partnership with one individual that dedicates his life to helping thousands of entrepreneurs win. You should only apply if you would like to be in this role for a very, very long time. When you look back decades from now, you’ll see a long list of ideas and dreams that came true, because of each and every task you did so well.

What is expected of you:

    • Manage and organize a high volume professional and personal calendar across multiple timezones and priorities, schedule and coordinate appointments, meetings and travel as necessary. 
    • Arrange complex and detailed international travel plans including flights, hotels, visas, ground travel according to preferences, as well as producing comprehensive and clear itineraries.
    • Provide efficient day-to-day executive assistance to the Managing Partner (including email inbox management, research, and other ad hoc tasks).
    • Arrange meetings and prepare business documents/presentation slides.
    • Create a welcoming and inclusive environment for teammates, guests, stakeholders and anyone who interacts with the company within the office and virtually.
    • Manage personal errands for the Managing Partner, including ordering food, supervision of properties and other ad hoc projects/duties.
    • Assist with team and office responsibilities (including tech subscriptions, asset management and payments) and coordination of events and off-sites.
    • Maintain a proper filing system including storage of highly confidential documents.
    • Find technology solutions (using different apps), or hardware (recommending different devices).
    • Project management, task tracking, and figuring out strategies to optimize the productivity as well as the rest of the Managing Partner. His goals are your goals.
    • Take instructions via flexible communication channels, including Whatsapp.
    • Please keep in mind this list is not all inclusive and you may be asked to perform other job functions not otherwise listed.
Benefits:
Health Care Plan (Medical & Dental), Group Term Life, Wellness Allowance, Paid Time Off (Vacation, Sick & Public Holidays), Training & Development

500 Global does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in provision of employment opportunities and benefits.

500 Global collects and processes personal data in accordance with applicable data protection laws. If you are a European Job Applicant see the privacy notice for further details. If you are a California Job Applicant see the privacy notice for further details.