Office/HR Manager
Milan
Milan Office – HR & Facilities /
Full Time /
On-site
AMIRI is seeking a highly organized and detail-oriented Office/HR Manager to join our team at our Milan office. The Office/HR Manager will play a crucial role in ensuring the efficient operation of our office, supporting our team, and maintaining a positive and productive work environment. Additionally, they will act as the liaison between Milan and our Los Angeles headquarters. If you are a dedicated and organized professional with a passion for ensuring the smooth operation of an office, we encourage you to apply for the Office/HR Manager position at AMIRI.
Key Responsibilities:
- Schedule and coordinate meetings, appointments, and events. Ensure that meeting rooms are set up and equipped for various activities.
- Maintain and update office databases, ensuring data accuracy and accessibility.
- Arrange travel itineraries, transportation, and accommodation for staff as needed, including travel visas.
- Organize and manage company events, conferences, and team-building activities.
- Order office supplies, furniture, and equipment, keeping an inventory of stock levels and reordering as necessary.
- Manage incoming and outgoing correspondence, including complaints and queries, and respond or forward to the appropriate team members.
- Act as a liaison between our Milan office and Los Angeles Headquarters.
- Prepare letters, presentations, and reports as requested.
- Oversee and provide guidance to administrative staff, ensuring they meet their responsibilities and work efficiently.
- Manage office budgets, monitor expenses, and identify cost-saving opportunities.
- Maintain open lines of communication with staff, suppliers, and clients, fostering positive relationships.
- Implement and maintain office administrative systems and procedures, ensuring their efficiency and effectiveness.
- Delegate tasks to junior employees as needed, providing necessary guidance and support.
- Organize and conduct introductions and training for new employees, ensuring a smooth integration into the team and company culture.
- Keep health and safety policies up to date and ensure compliance with relevant regulations.
- Utilize a range of software packages to support various office functions.
- Manage the full spectrum of HR functions, including recruitment, onboarding, performance management, and employee relations.
- Assist in developing and implementing HR policies and procedures to ensure compliance with local labor laws and company standards.
- Handle employee inquiries and issues, providing guidance and resolution as necessary.
- Maintain employee records and ensure confidentiality and data accuracy.
- Administer employee benefits and payroll processes in collaboration with the HR team at AMIRI HQ.
- Facilitate employee training and development programs to enhance team skills and performance.
- Assist in fostering a positive and inclusive company culture
Qualifications:
- At least 3-5 years of proven experience as an Office Manager or in a similar role.
- College degree/diploma preferred in Business/Management or a related field.
- Human Resources certificate preferred but not mandatory.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- English and Italian speaking.
- Proficiency in using office software and databases.
- Strong knowledge of Microsoft Office, including Excel.
- Ability to adapt to new tools and technologies.
- Exceptional attention to detail and problem-solving skills.
- Strong leadership and team management skills.
- Demonstrated ability to manage budgets and reconcile expenses.
- Knowledge of health and safety regulations.
Who We Are:
AMIRI is a global Californian luxury house, proudly steeped in a sense of authenticity and independence, intrinsically Californian. Rooted in L.A., the brand’s trajectory has followed a clear global strategy, with biannual shows at Paris Fashion Week, a robust international wholesale business, and a growing retail Flagship footprint.
AMIRI’s culture and contemporary vision prioritizes quality, creativity, and innovation in every facet of the business. In 2023, AMIRI appointed Adrian Ward-Rees as Chief Executive Officer to steward the high-demand driven growth, be it through vertical retail or product development, while maintaining brand desirability and quality. Creative Director and Founder Mike Amiri continues to safeguard and shape the artistic vision of the brand and design studio.
As the brand’s presence expands globally and is one of the fastest-growing businesses in the U.S. luxury fashion market, AMIRI is looking for visionary individuals having a creative and an entrepreneurial mindset.
