Office Administrator Associate (Mandarin-speaking)
Singapore
BTSE – Office Admin /
Full-time /
On-site
About BTSE:
DGTL SG is a specialized service provider dedicated to delivering a full spectrum of front-office and back-office support solutions, each of which are tailored to the unique needs of global financial technology firms. DGTL SG is engaged by BTSE Group to offer several key positions, enabling the delivery of cutting-edge technology and tailored solutions that meet the evolving demands of the fintech industry in a competitive global market.
BTSE Group is a leading global fintech and blockchain company that is committed to building innovative technology and infrastructure. BTSE empowers businesses and corporate clients with the advanced tools they need to excel in a rapidly evolving and competitive market. BTSE has pioneered numerous trading technologies that have been widely adopted across the industry, setting new benchmarks for innovation, performance, and security in fintech. BTSE’s diverse business lines serve both retail (B2C) customers and institutional (B2B) clients, enabling them to launch, operate, and scale fintech businesses. BTSE is seeking ambitious, motivated professionals to join our B2C and B2B teams.
About the Opportunity:
We are looking for a proactive and detail-oriented Associate Office Administrator to support our Singapore office. This role is essential in ensuring the smooth day-to-day office operations, managing vendor relationships and overseeing general administrative functions. The ideal candidate
is dependable, eager to learn, and capable of multitasking effectively across different departments.
Responsibilities:
- Office Operations & Vendor Coordination
- Oversee daily office maintenance and workspace organization, including but not limited to procurement of office supplies, pantry essentials and IT equipment.
- Liaise and manage good relationships with different service providers for office facilities, repairs and renovation to ensure an effective working environment.
- Attend and manage staff needs, such as printing, incoming and outgoing courier services or any other issues encountered.
- Manage office storage space to ensure it is allocated fairly between different departments, including stock management.
- Willing to support any other general administrative duties by request.
- Reception & Visitor Management
- Invite and create the building and office door access for guests, new hires and service providers before their arrival.
- Welcome, greet and attend to guest’s needs, including room technical coordination.
- Manage and maintain different access portals and documentation to ensure it is up-to-date.
- Collect any incoming mail and package, while ensuring it is distributed to the right parties.
- Company and Building Event Scheduling & Execution
- Coordinate annual and ad-hoc company events, from venue logistics to on-site coordination.
- Engage and collaborate in building events, such as fire evacuation drills, user portal training, tenant meetings and other inspection activities if required.
- Disseminate relevant event-related information to internal and external stakeholders to ensure the successful execution.
- Coordinate and arrange the participation of company meetings across employees.
- Utilities, Billing and Accounting
- Collect and submit monthly utilities invoices and receipts for the finance department.
- Oversee and maintain different utility portals to ensure there is no overdue payment.
- Support documentation for any expenses incurred or vendor payment for annual budgeting report.
- Manage annual renewal of office utilities contracts.
Requirements
- Bachelor's degree in Human Resources, Business Administration, or related field (preferred but not required)
- 1 year of administrative or HR experience preferred; fresh graduates are welcome
- Willingness to learn and take on new tasks independently
- Strong organizational skills and attention to detail.
- Basic knowledge of MS Office (Word, Excel, Outlook)
- Good communication skills and ability to work with cross-functional teams
- Occasionally required to support urgent matters outside of office hours
- Good skills to handle pressure by prioritizing tasks based on urgency or deadline
Perks & Benefits
- Competitive total compensation package
- Various team-building programs and company events
- Comprehensive healthcare schemes for employees and dependents
- And many more! Apply and let us tell you more!
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