Executive Administrator
Hongkong
4. Admin Team /
Full-time /
Remote
Responsibilities
- Finance & Cashier Support
- Manage daily expense tracking, employee reimbursements, and bank transaction records
- Assist external accountants or internal finance team with monthly bookkeeping and reconciliation
- Support annual audit preparation and ensure financial compliance
- HR & Administrative Support
- Assist with employee onboarding, offboarding, contract management, and record keeping
- Help maintain performance and leave tracking systems
- Coordinate business travel (flights, hotels, visas) and daily office procurement
- Schedule internal meetings, prepare meeting notes, and follow up on action items
- Entity & Compliance Management
- Assist in maintaining legal and compliant operation of the company across multiple jurisdictions
- Liaise with external service providers such as accounting firms, banks, legal advisors, and tax agents
Requirements
- Minimum 3 years of experience in administration, cashiering, or operations support
- Proficiency with Google Workspace, Notion, Slack, and other modern remote collaboration tools
- Detail-oriented, proactive, and able to handle cross-functional tasks independently
- Comfortable working in a fully remote setup with strong self-discipline and time management skills
- Previous experience at a Big Four accounting firm or top-tier international consultancy is preferred.
