Document Control Specialist

Westlake Village, CA (or remote USA) /
Operations and Engineering – Engineering /
Remote
About Energy Vault
Energy Vault develops sustainable energy storage solutions designed to transform the world’s approach to utility-scale energy storage for grid resiliency. Our proprietary gravity-based Energy Storage Technology and the Energy Storage Management and Integration Platform are intended to help utilities, independent power producers and large industrial energy users significantly reduce their levelized cost of energy while maintaining power reliability. Utilizing eco-friendly materials with the ability to integrate waste materials for beneficial re-use, Energy Vault is facilitating the shift to a circular economy while accelerating the clean energy transition for its customers. Energy Vault is listed on the New York Stock Exchange under the ticker symbols NRGV and NRGV WS. For more information, please visit www.energyvault.com.

Position Title: Document Control Specialist
Location: Westlake Village, CA or REMOTE (USA)

About the role
As Document Control Specialist, you will store, manage, scan, image, organize, track, and maintain company documents.  You will adhere to the company's document lifecycle procedures and archive inactive records in accordance with the records retention schedule. You will receive and process Requests for Information (RFIs) from engineering contractors and maintain the requests via tracking logs while assisting the project managers to develop and maintain documents such as meeting minutes, drawings, specifications, approvals, and related items. Your responsibilities also include training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction, and disaster recovery.

What you will do:

    • Work with clients, contractors, vendors, and internal stakeholders to issue and transmit requested documents.
    • Develop procedures for transferring digital files to the Document Management System (DMS) library.
    • Ensure that document management processes meet legal requirements.
    • Convert selected hard copy files to electronic format.
    • Train and assist team members in the use of document management software.
    • Retrieve documents in storage areas upon request.
    • Respond to requests for documents and distribute them as needed.
    • Create templates.
    • Establish and maintain record retention timelines.
    • Ensure all documentation meets formal requirements and required standards.

What a qualified candidate should possess:

    • 5+ years of experience as a Document Control Specialist.
    • Certification in records management procedures and standards.
    • Excellent verbal and written communication skills, with attention to detail.
    • Proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook, and Teams are a plus.
    • Comfort in fast-paced, rapid growth environments.
    • Experience in public companies is a plus.
    • A passion for sustainability, our mission, and our vision is a bonus!
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At Energy Vault we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants. We believe inclusion creates opportunity for collaborative excellence through diversity of thought. We invite individuals of all genders, races, identities, ethnicities, sexual orientations, national origins, abilities, protected veteran status, religions, educational and socioeconomic backgrounds to explore employment with our organization.