Administrative Assistant
Palo Alto, California
Operations – Support /
Full-time /
On-site
Eudia is redefining the future of legal work with AI-powered Augmented Intelligence, enabling Fortune 500 legal teams to move faster, manage risk more effectively, and unlock new business value. Backed by $105M in Series A funding led by General Catalyst, we’re building a category-defining platform that blends AI-driven automation with human expertise, transforming legal from a cost center into a strategic growth driver.
At Eudia, we move fast. Unlike traditional enterprise software, our teams ship solutions in days, not months—delivering real impact for some of the world’s largest companies, including Cargill, Coherent, DHL, and Duracell. We’re solving one of the most complex, unsolved challenges in AI: bringing trust, accuracy, and security to legal automation.
We’re a team of builders, operators, and problem-solvers who are passionate about reshaping an industry that has long been resistant to change. If you’re looking for a place where you’ll be challenged, take ownership from day one, and work alongside some of the brightest minds in AI and legal —we’d love to meet you.
About the role
We are seeking a proactive and detail-oriented Administrative Assistant with 1–5 years of experience to support a senior executive and contribute to the efficient operation of the front office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple responsibilities in a dynamic environment. The ideal candidate will also collaborate with Human Resources on internal events and special projects.
Responsibilities:
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting materials, agendas, and take minutes when necessary.
- Screen calls and emails, prioritize correspondence, and draft professional responses when appropriate.
- Greet and assist visitors, ensuring a professional and welcoming environment.
- Maintain front office supplies and coordinate facility-related requests.
- Serve as a point of contact for office vendors and service providers.
- Collaborate with HR on employee engagement initiatives, office events, and special projects.
- Process expense reports, invoices, and purchase orders.
- Maintain files and records with confidentiality and accuracy.
- Assist with internal communications and company-wide announcements as needed.
Executive Support:
Front Office Coordinator:
General Administrative Duties:
Qualifications:
- 1–5 years of administrative or executive support experience, preferably in a fast-paced or corporate environment.
- Strong organizational and time management skills with the ability to prioritize and multitask effectively.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently and as part of a collaborative team.
$70,000 - $90,000 a year
We’re a team of builders, operators, and problem-solvers who are passionate about reshaping an industry that has long been resistant to change. If you’re looking for a place where you’ll be challenged, take ownership from day one, and work alongside some of the brightest minds in AI and legal, we’d love to meet you.
