(Sr.) Office Administrator 行政專員 (Contractor)
Taipei
HR /
On-site
About us
Gogolook is a leading TrustTech company established in 2012. With "Build for Trust" as its core value, it aims to create an AI- and data-driven global anti-fraud network as well as Risk Management as a Service. From multi-communication to fintech, and SaaS, Gogolook creates trustworthy empowerment with the use of technology in various fields.
A founding member of the Global Anti-Scam Alliance (GASA), Gogolook has also teamed up with a number of institutes such as the Taiwan National Police Agency Criminal Investigation Bureau, the Financial Supervisory Service of South Korea, Thai Royal Police, the Fukuoka city government, the Philippines Cybercrime Investigation and Coordinating Center, and the Royal Malaysia Police and state government to fight fraud and ultimately, to build a trustworthy communication network with the largest number database in East Asia and Southeast Asia. In July 2023, TrustTech provider Gogolook completed its IPO listing on the Taiwan Innovation Board (TIB) of the Taiwan Stock Exchange (TWSE), under the ticker number 6902.
Why you should join Gogolook
1. Influential products: What we make are meaningful products that create values for society and defend against frauds.
2. Emphasize self-growth: We encourage technical community activities, subsidize tickets for conferences and workshops so that learning is continuously supported by the company.
3. Unleash your talent: We respect the professional opinions of everyone, encourage team members to discuss with each other, and make awesome products together.
4. Transparent culture: We publicly share the company's information to all, every member can read and feedback, and become a part of participating in the proposal.
As we continue to grow, we are excited to welcome a dedicated Office Administrator to our team. You will play a crucial role in ensuring the seamless daily operation of our brand new office. You will be responsible for a variety of administrative tasks, all aimed at enhancing our office productivity and forging a desirable workspace culture. If you're a proactive problem solver with a 'can-do' attitude, we'd love to hear from you.
Please be aware that tentatively until mid-May, you may operate under a flexible working arrangement. There may be a temporary phase where you'll work from a coworking space, pending the official readiness of our new office.
This position is a one-year fixed term employment, with the possibility of transitioning into a permanent role.
Responsibilities
- Serve as the first point of contact for the company, managing reception and handling general inquiries via phone, email, and face-to-face.
- Manage office supplies inventory and place orders as necessary.
- Manage the office budget, keeping detailed records of expenditures and making recommendations for cost-saving strategies.
- Maintain the office condition and arrange necessary repairs or maintenance with external vendors.
- Handle mailing and postage, creating an orderly receive and dispatch system.
- Liaise with building management and handle facility-related tasks, e.g. fire escape drill.
- Contribute to the employee cycle, including but not limited to arranging business card production, managing employee badges, and organizing afternoon tea.
- Provide support for ad-hoc events, e.g. onsite all hands meeting, shareholders’ meeting.
- Assist with the office relocation project.
- If you have any ideas that can help boost productivity and create a better employee experience, we’re open to discussion.
Requirement
- This position does not apply to the ‘Remote First’ policy. You will be required to come into the office every day.
Qualifications
- 2 years of experience as an office administrator or relevant roles.
- Excellent time management skills and ability to multitask and prioritize work.
- Proven ability to problem-solving, communication skills, and adaptability to change.
- Ability to communicate in English.
Nice to have
- Previous experience in office relocation.
