Recruiting Coordinator
Palo Alto, California
Operations /
Full Time /
On-site
We're seeking a detail-oriented Recruiting Coordinator to join our talent team at Luma AI. In this pivotal role, you'll ensure a seamless candidate experience while supporting our recruiting team in finding exceptional talent to build groundbreaking AI technology. The ideal candidate is highly organized, tech-savvy, and passionate about creating an outstanding experience for everyone who interacts with our hiring process.
What You'll Do
- Manage end-to-end interview scheduling for candidates and hiring teams, creating a smooth, well-coordinated experience
- Serve as the primary point of contact for candidates, providing timely updates and clear communication throughout the hiring process
- Maintain accurate candidate data and documentation in our ATS (Ashby)
- Coordinate candidate travel and accommodations when necessary
- Prepare interview materials and assist with interview panel preparation
- Help organize and execute recruiting events, both virtual and in-person
- Track recruiting metrics and prepare regular reports on hiring progress
- Identify opportunities to improve and streamline our recruiting processes
- Collaborate with the broader talent team to ensure consistent quality across all candidate touchpoints
What We're Looking For
- 3+ years of experience in recruiting coordination, preferably in a technology company
- Strong organizational skills with exceptional attention to detail
- Experience with ATS systems (Ashby experience is a plus)
- Excellent written and verbal communication skills
- Problem-solving mindset with ability to juggle multiple priorities
- Tech-savvy with proficiency in Google Workspace, scheduling tools, and willingness to learn new systems
- Strong interpersonal skills and ability to work with diverse stakeholders
- Experience supporting technical hiring is a plus
Standout Qualities
- You're meticulously organized, with systems to track complex scheduling across multiple time zones
- You anticipate needs before they arise, proactively addressing potential conflicts
- You're adaptable and responsive, handling last-minute changes with grace
- You prioritize candidate experience, ensuring everyone feels valued throughout the process
- You're passionate about building diverse teams and creating inclusive hiring practices
$0 - $0 a year
