Executive Assistant
San Ramon- California
Administrative – HR /
Full Time /
On-site
Are you an experienced Executive Assistant who has supported a CEO or C-level executive(s)?
Do you want to work in one of the best places to work (according to Inc. Magazine and Great Places To Work), where our culture, and our team love what they do and love who they work with?
Lumin Digital is actively hiring an EA to support our dynamic CEO and SLT. The right person will be flexible, intuitive, be efficient and proactive. You need to have strong attention to detail, communication skills, exceptional business acumen, and proven ability to work with key stakeholders of all levels, liaising between the CEO, senior leaders and the Board seamlessly.
- Do you posses strong independent and sound business judgment, with the ability to prioritize, and ensure a wide-array of projects are managed effectively?
- Are you someone who can navigate the details, while also understanding and supporting the bigger picture?
- Do you thrive in a dynamic environment?
- Are you nimble, detailed, collaborative, and equipped to provide proactive executive level support with unwavering confidentiality?
Then you should apply!
This position is flexible hybrid, but does require support in office ~three or so days per week our Bishop Ranch / San Ramon, CA.
ESSENTIAL FUNCTIONS:
- Proactively manage the CEO’s schedule, inbox, and competing priorities; seamlessly adjusting as needed.
- Oversees preparation of materials and logistics for executive presentations, meetings, and special projects.
- Partners well with key stakeholders, ensuring strong collaboration and teamwork
- Independently composes, edits and proofreads business correspondence, presentations, reports, etc.
- Represents senior leadership by liaising with internal and external clients.
- Manages travel logistics, expenses, and other administrative support as needed
- Attends executive leadership meetings, documents discussions, and decisions; manages the oversight of action items ensuring utmost confidentiality with sensitive matters
- Plans, coordinates and supports executive events, meetings and off-sites
- Ability to be flexible and adapt, taking on work as needed across the larger team/organization
- Other duties and projects as assigned
KNOWLEDGE. SKILLS, ABILITIES:
- Bachelor’s degree or equivalent experience required; emphasis in business, communications, or a related field preferred
- 5+ years of experience required supporting Executive Level Leadership; including BoD meeting support
- Non-traditional background including Project Management, business strategy, Communications leading into Executive support
- Proven communication skills (written and verbal), including building executive level and company-wide communications
- Exceptional customer service and support skills; ability to manage competing priorities and multiple key stakeholders/ customers
- Adaptability and flexibility; ability to handle sensitive situations and confidential information with discretion
- Confidential; able to manage complex issues with care and discretion
- Self-directed professional with strong interpersonal skills and emotional intelligence
- Strong project management skills; ability to own and drive projects to finish
- Pro-Active with strong attention to detail: adept at thinking through the details, and implications and proactively preventing problems
- Strong proficiency in Google suite and Apple products. Advanced skills preferred
$100,000 - $140,000 a year
If you are a proven Executive Assistant, who has worked with the C-Suite, and Board of Directors, please do not let the salary range be a deterrent.
LIFE AT LUMIN DIGITAL
Lumin Digital is a fintech company specializing in digital banking solutions. Through a fundamentally different approach to technology, service, and people, we’re creating the next generation of financial solutions each and every day. Lumin helps banks and credit unions build and deploy next-gen digital experiences that help to continually serve, engage, and grow their membership base. While other platforms are partially adapted or retrofitted for the cloud, Lumin is 100% cloud-native. It was built specifically for the cloud environment, allowing us to realize the advantages more fully it offers. It’s a difference that financial institutions and their users will see and feel almost immediately.
Our people have a passion for new possibilities. We intentionally foster curiosity through our culture. We engage people who can’t help but ask “what if,” “why not,” and “what’s next.” We encourage them to bring forward ideas that challenge, raise, and reset expectations. And we empower them to continually explore, experiment, and apply what they learn. We champion curiosity because curiosity is how we grow– as a company, as a partner, and as individuals. For more information, visit lumindigital.com.
