Executive Assistant

Ann Arbor, MI
Certification & Regulatory Affairs – Emissions - Ann Arbor (4041) /
Full-time /
Embedded in a worldwide network Mercedes-Benz Research & Development North America continuously strives to remain at the forefront of successful automotive research and development. MBRDNA is headquartered in Silicon Valley, California, with key areas of Autonomous Driving, Advanced Interaction Design, Digital User Experience, Machine Learning, Customer Research, and Open Innovation. In Farmington Hills, Michigan, the focus is on Powertrain and eDrive technology as well as in Long Beach, where the teams test durability of the latest driver assistant and telematic systems. The Digital Hub in Seattle focusses on developing a cloud architecture and building out the cloud platform for the next generation of connected car services. The Testing and Regulatory Affairs Division in Ann Arbor and the Advanced Vehicle Design in Carlsbad complete the competence center.

The Executive Assistant is a critical support role for the VP of US Certification and Regulatory Affairs, responsible for a variety of tasks in coordination of the VP’s dynamic schedule and priorities. Assisting managing the team on resources and projects across multiple locations, helping keep the team synchronized, informed, and motivated. Integral lead and organizer of numerous ad-hoc projects within the department, helping to drive the team’s mission forward. 

Visa sponsorship is not available for this position. (If you are a U.S. citizen, lawful permanent resident, asylee or refugee, sponsorship is not required to work in the United States.)

Relocation assistance (domestic or international) is not provided for this position.

Job Responsibilities:

    • Manage day-to-day functions for the VP’s calendar including prioritizing, resolving related conflicts, and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office.
    • Organize international/domestic travel and related requirements for the VP’s to include: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports, contract signatures, etc.
    • Support with preparation of executive-level presentations.
    • Interact with the Executives and managers on the team on a daily basis and coordinates special projects and department activities, including on-site and off-site meetings, presentations, workshops, conferences, telephone or video conferences, etc.
    • Coordinate contract reviews, signatures, and documentation of fully executed contracts.
    • Support special projects as needed. 
    • Maintains all front desk operations assuring corporate compliance for visitors.
    • Maintain security system, prepare for new hires/contractors.
    • Orders and maintains supplies and arranges for office equipment maintenance.
    • Contributes to the excellent reputation of the VP’s office through professional, friendly and respectful interactions internally and externally. 

Minimum Qualifications:

    • Associate’s or Bachelor’s in Business Administration or related field
    • 3+ years of relevant experience
    • Excellent organizational and communication skills. Solid project coordination, scheduling, and administrative skills. Ability to multi-task and perform under strict deadlines
    • Experience in office administration and support
    • Strong knowledge of standard productivity software tools (e.g. MS Office suite, especially Excel & PowerPoint)
    • Budgeting and basic finance knowledge
    • Positive and intelligent attitude. Must be able to juggle multiple tasks at any one time and stay one step ahead
    • Demonstrated capabilities and willingness to learn the use of internal tools & processes for communications, scheduling, and travel
    • Proactive, resourceful, efficient, energetic, and a genuine desire to work well with people. Ability and desire to learn within a dynamic environment
    • Strong attention to detail and ability to maintain confidentiality. The maturity, confidence, and poise to interact effectively with staff at all levels
    • Valid Driver’s License

Preferred Qualifications:

    • German language skills a plus
    • Knowledge of Mercedes-Benz and/or Daimler AG organization and processes a plus
    • Experience with a global company preferred
Why should you apply?
Here at MBRDNA, you create digital ecosystems around cars, you design a language between humans and machines, you make a car even more intelligent - you make the new reality for cars. We have an open and flexible environment to allow you to push boundaries, join MBRDNA and design your future.

Benefits for Full-Time* Employees Include:
• Medical, dental, and vision insurance for employees and their families
• 401(k) with employer match
• Up to 18 company-paid holidays
• Paid time off (unlimited for salaried employees), sick time, and parental leave
• Tuition assistance program
• Wellness/Fitness reimbursement programs
• Vehicle lease subsidy or company car (for eligible employees only)
* Internships & Contractors excluded from Full-Time Employee benefits

MBRDNA is an equal opportunity employer (EOE) and strongly supports diversity in the workforce. MBRDNA only accepts resumes from approved agencies who have a valid Agency Agreement on file. Please do not forward resumes to our applicant tracking system, MBRDNA employees, or send to any MBRDNA location.  MBRDNA is not responsible for any fees or claims related to receipt of unsolicited resumes.

Mercedes-Benz Research and Development North America, Inc.