Controller

New York City, NY /
Finance – Accounting /
Full-time
OXMAN

OXMAN is a hybrid Design and R&D company that fuses design, technology, and biology to invent multi-scale products and environments. The fusion of disciplines within our work opens previously impossible opportunities within each domain—allowing design to inspire science and science to inspire design.

At OXMAN, we question dominant modes of design that have divorced us from Nature by prioritizing humanity above all else (human-centric design). Although it is design that has caused this rift, we believe that design also offers the greatest opportunity to heal it.

We propose a Nature-centric approach that delivers design solutions by, for, and with the natural world, while advancing humanity. In this pursuit, we reject all forms of segregation and instead call for a radical synergy between human-made and Nature-grown environments.

This approach demands that we design across scales for systems-level impact. We consider every designed construct a whole system of heterogeneous and complex interrelations—not isolated objects—that are intrinsically connected to their environments. In doing so, we open ourselves up to moving beyond the mere maintenance toward the advancement of Nature.

Summary

OXMAN is seeking a meticulous and detail-oriented Controller to support our accounting and finance function. We are looking for someone who shares our mission and is committed to its success, is passionate about building world-class processes and systems, and can be a trusted advisor to the Chief Financial Officer and the rest of the team. This hands-on person is a key member of the team and will be responsible for the day-to-day accounting and finance function, the monthly and quarterly close process, financial statement preparation, accounts payable, accounts receivable, cash management, taxes, and payroll. In addition, they will drive continuous improvement for the company as it grows and scales, proactively identifying creative and efficient ways to manage their function and taking a rigorous, analytical approach to problem-solving.

The ideal candidate will offer 7+ years of work experience excelling in high-growth, fast-paced professional environments. They demonstrate a willingness to roll up their sleeves to get things done, strong communication skills, extraordinary work quality and attention to detail, adaptability, independence, and an ability to self-direct. A CPA license is required. 

This position reports directly to the CFO.


Core Responsibilities

Accounting operations

    • Provide timely, accurate reports and information to the business and relevant stakeholders
    • Ensure fixed assets and capital improvement projects are capitalized and depreciated in accordance with GAAP and company policy
    • Develop and implement all accounting policies and procedures
    • Design, implement, communicate, and maintain financial controls

Monthly and quarterly closes/ financial statement preparation

    • Maintain the company's chart of accounts
    • Perform monthly, quarterly, and annual closing process
    • Ensure reconciliation of the balance sheet and accuracy of the P&L
    • Prepare quarterly and annual financial statements in accordance with GAAP
    • Maintain up-to-date knowledge of new accounting standards and pronouncements
    • Analyze monthly variances against budget and actuals
    • Prepare and communicate monthly reports including key activities to the CEO, CFO, shareholders, and relevant stakeholders

Accounts payable

    • Review and record invoices from vendors to ensure accuracy in billing
    • Obtain appropriate approvals prior to payment, generate and maintain purchase orders 
    • Manage timely, accurate payments to vendors, consultants, and contractors
    • Maintain 1099s and generate filing information at year-end
    • Review and analyze employee spending
    • Perform reconciliation between books and payment reports

Accounts receivable

    • Strengthen and grow relationships with future and existing clients
    • Generate and verify invoices for documentation prior to communications with clients
    • Ensure timely collection of invoices and seamless communication with clients
    • Perform reconciliation between AR subledger and general ledger

Cash management

    • Monitor bank activities on a weekly basis to ensure they are summarized and categorized appropriately in the books and records
    • Monitor and report KPIs across the enterprise; actively resolve issues as they arise with banking partners and internal team
    • Communicate liquidity needs and cash requirements to the CFO on a regular basis

Taxes

    • Ensure company compliance with tax laws and associated reporting obligations
    • Liaise with tax advisors Review tax returns and perform scenario planning with tax advisors and CFO
    • Support the CFO in managing tax consequences and reputational risks across the enterprise

Payroll

    • Ensure that payroll is funded and recorded accurately along with related taxes and benefits
    • Perform reconciliation of payroll and follow up on reconciling items

Teamwork

    • Advocate sound financial and business decisions
    • Establish and maintain open, collaborative relationships with team members across disciplines
    • Develop specific goals and plans to prioritize, organize, and accomplish each responsibility

Qualifications & competencies

    • Minimum 7 years of professional experience in general accounting roles with a mix of experience in public and private accounting
    • A CPA license is required
    • Hands-on experience with a wide variety of financial transactions
    • Ability to understand and execute the end-to-end accounting process, from transaction capture to period-end reporting
    • Prior experience with sales and use tax as well as other potential tax exposures
    • Proficiency in Google Workspace, Microsoft Office, and QuickBooks
    • Clear, tactful written and interpersonal communication skills
    • Ability to thrive in a dynamic, entrepreneurial environment
    • Independent, self-directed, highly motivated, intellectually curious, and driven to take initiative
    • Strong project management and organization skills, meticulous attention to detail
    • Strong commercial instinct and ability to perform under pressure and tight deadlines
    • Strong commitment to the team; maintains positive working relationships with diverse people, including internal team and external partners
    • Embodies ethics, confidentiality, and integrity in all work, respecting both company and broader community policies in all conduct
Interested candidates should please apply online at https://oxman.com/careers.

OXMAN does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other legally protected characteristics.