Executive Assistant, Part-Time, Remote
Tech Matters is a nonprofit organization that leverages the power of tech to support social sector innovators and advance large-scale positive social change. As tech nerds for the social sector, we create common ground for systems change solutions, empowering progress on humanity’s most pressing social issues. Right now, our biggest social enterprises are Aselo, focusing on assisting crisis response helplines to better serve people in need (especially children), and Terraso, helping local leaders and smallholder farmers around the globe get the tools, knowledge, and funding they need to build the more regenerative local economies of the next two decades.
We're on the hunt for a part-time, truly extraordinary Executive Assistant, one who thrives on the exhilarating challenge of meticulously tending to the CEO's day-to-day demands. Your mission: to unleash a storm of productivity and maintain the smooth cadence of our organizational operations.
This isn't just about calendar management; it's about having an intuitive grasp of priorities, foreseeing potential roadblocks, and always staying one step ahead. We want to hear from you if you're ready to be the driving force behind a visionary leader and the linchpin of our operational brilliance.
In this role, you will be responsible for:
- CEO Time Optimization: Ensure the CEO's time is maximized effectively, recommending and making adjustments to daily schedules based on shifting priorities.
- Task Management: Ensure that the CEO's tasks and projects are always aligned with the organization's strategic objectives. Track and ensure that follow-up action items are completed.
- Communication Triage: Prioritize and assist in response to emails, calls, and requests addressed to the CEO, determining which require immediate attention and which can be deferred or delegated.
- Calendar Management: Organize and schedule meetings, appointments, and events for the CEO, ensuring scheduling conflicts don’t occur.
- Document Preparation: Create, edit, and proofread business documents, presentations, and reports.
- Meeting Coordination: Coordinate and oversee logistics for board meetings, company-wide events, and other initiatives. Organize necessary materials for meetings, take minutes, and ensure follow-ups are addressed. Prepare the CEO as needed, ensuring they are well-informed and equipped to handle all discussions.
- Feedback Loop: Act as a sounding board for the CEO, providing feedback on various matters from an operational perspective.
- Team Liaison: Serve as a bridge between the CEO and the executive team, facilitating clear communication and ensuring organizational alignment.
- Special Projects: Assist with or lead on special projects.
You would be a great candidate for this role if you have:
- Bachelor's degree or equivalent work experience.
- Five years of experience as an Executive Assistant, preferably with direct experience managing or supporting a CEO or senior executive.
- Exceptional organizational and multitasking skills with the ability to think several steps ahead.
- Excellent written and verbal communication abilities.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- High emotional intelligence with the ability to anticipate needs and think critically.
- Proven ability to handle sensitive and confidential information with discretion.
- Adaptable and resilient in fast-paced environments.
- Commitment to continuous learning and improvement.
We’d be particularly delighted to hire someone who:
- Has a demonstrated interest in doing social impact work, shown by previous volunteer or work experience
$30 - $50 an hour
Outside of the U.S., we will adjust for local circumstances. See more on our compensation strategy.
The position is entirely remote. We are a remote-first, globally distributed team that spans from the U.S. West Coast to South Africa. The CEO Is on the U.S. West Coast so it’s important that there be significant overlap with this time zone.
You should apply
Our users come from all kinds of communities, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our organization stronger in delivering social impact. We encourage members of traditionally underrepresented communities to apply, including people of color, LGBTQ people and people with disabilities.
We know there are great candidates who might not check all of these boxes or who possess important skills we haven’t thought of. If that’s you, don’t hesitate to apply and tell us about yourself.
An important part of every application is a cover letter describing why this position and our mission particularly resonated with you.