Executive Assistant/Office Manager
New York City, New York
Confidential /
Operations /
On-site
We are seeking a highly organized and proactive EA/Office Manager to join our dynamic team. This individual will provide crucial support to our leadership team while managing the day-to-day operations of our office. The ideal candidate is a self-starter with excellent communication skills, strong organizational abilities, and a keen attention to detail. The desire to be a culture curator is also a plus!
Key Responsibilities
- Operational Support: Oversee and manage day-to-day office operations, ensuring that facilities, supplies, and equipment are always well-maintained and running efficiently.
- Budget Management: Assist the CFO with invoice tracking and correspondence. Track departmental expenses for food, beverages, supplies, etc.
- Administrative Tasks: Handle essential administrative duties as required to ensure smooth operation.
- Calendar and Travel Arrangements: Maintain the CEO's schedule and coordinate all travel logistics, including flight bookings, accommodation, and transportation.
- Communication: Serve as a key point of contact for internal and external communications, including managing Slack communications, emails, and meeting facilitation. Coordinate meetings with clients and external vendors.
- Workplace Experience / Culture: Play a key role in shaping and nurturing the office culture. Create an environment that fosters creativity and innovation.
Experience / Qualifications
- Strong ability to prioritize tasks, manage multiple projects, and maintain efficiency in a fast-paced environment.
- Prior experience in office management and executive support is highly preferred, ideally in a fast-paced or creative setting.
- Proficiency in Google Suite (Gmail, Calendar, Docs, Sheets, etc.), with a solid understanding of tools like Notion and Slack.
- On-site, 5-day week in office
$90,000 - $100,000 a year
Comprehensive benefits package including premium healthcare, dental, vision, One Medical membership, 401k, optional HSA, Citibike contribution & more.
If you thrive in a fast-paced, collaborative environment and are excited about making an impact, we’d love to hear from you!
