Event Coordinator

Boston, MA /
Legacy – Engineering Eastern Region /
Full time, Part time, and Weekend shifts available.
/ On-site
What started as two family businesses in San Francisco, California, Able Services and ABM Industries are now one. We are the world's most experienced provider of integrated facility solutions. Our unmatched expertise, complementary strengths, and shared values, make us Better Together.

Able Engineering Services (AES) provides onsite stationary engineering and facility maintenance services throughout the U.S and offers best-in-class facility engineering services for efficient, transformative facility operations to all types of real estate.  Able Services is the industry-leading provider of Facility Engineering solutions delivering a clean, healthy, and efficiently run facility.

Able’s approach to facility engineering services is to deliver a high-quality operations plan, safety plan, and preventive maintenance program, and furnish the engineering labor and technical support essential to maintain a facility’s mechanical, electrical, plumbing and utility systems. We are also committed to providing responsive, excellent service to the complete satisfaction of our clients and their tenants.

Who We Are

Able Services is a team of diverse, highly skilled, and talented people who lead with integrity and respect, celebrate collaboration and teamwork, provide value to our customers, promote sustainability and personal effectiveness in all we do. We are ‘Service at Work.

Our staff includes highly skilled professionals with engineering expertise and indispensable technical know-how to meet key facilities management objectives. This expertise is multi-faceted and includes maintenance of most mechanical, electrical, plumbing, and utility systems and equipment. 

Our clients range from large multi-tenant office buildings to single-user mid and high-rise corporate headquarters and administrative office facilities. We also serve corporate and university campuses, data centers, high-tech and bio-tech research, medical, manufacturing, and warehousing facilities.

Able Services is an ABM company.

The Event coordinator will provide timely and accurate event and administrative support to enhance the quality of overall service we provide to our clients and employees.

Description for Internal Candidates

Position Summary Details
Manage event software system
Contact the Suffolk University community to clarify event requirements
Communicate with other departments for event needs (Media services, catering, custodial, conferences, events, etc.)
Provide excellent service and communication to the client and employees
Perform quality checks and inspections on event spaces
Pre-event walk throughs of setups and breakdowns with event staff
Maintain orderly event reports, collect feedback, etc.
Attend weekly event and staff meetings
Assist event hosts with creating floor plans, diagrams, etc.
General data entry duties, office administration such as answering phone calls, emails, filing, copying, etc. when needed
Greet and help walk-in visitors in a professional manner
Handle other duties assigned by management
High school diploma required. Associates degree or higher preferred
Minimum of 3 years office administration experience or similar
High energy level and enthusiasm
Proficient in Microsoft office and EXCEL
Familiarity with service ticket or work order systems
Familiarity with School Dude work order systems is a plus
Strong organizational skills
Excellent interpersonal skills
Ability to work in a team environment
Sense of urgency to complete tasks and meet deadlines; self-directed
Ability to handle confidential information
Ability to multi-task

Same Posting Description for Internal and External Candidates
Please note this job description is not designed to cover or contain a comprehensive listing of duties that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 
Able Services offers a comprehensive benefits package including health insurance (medical, dental and vision), 401(k) plan with immediate vesting, short and long-term disability, PTO, paid holidays and more. 
Able values the rich diversity of its workforce. We strive to foster a work environment of respect and engagement that harnesses our workforce’s diversity to our common goal of providing prompt and superior client service.  
We are an equal opportunity employer and do not discriminate on the basis of classification protected by law, including race, gender, age, sexual orientation, religion, disability, veteran status, or national origin. We also provide reasonable accommodations to applicants and employees with disabilities.

Able Services participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los Estados Unidos.

Able is an EOE (Minority / Female / Veteran / Disability / Gender Identity / Sexual Orientation) and is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

•ABM does not sell or share your personal information.
•We collect basic personal details like your name and address, work history, and other employment related personal information. We also collect Sensitive Personal Information like race/ethnicity because we are required to do so by law.
•We collect this information in order to process your employment with us.
•We will keep your information for as long as is required by law. 
Prior to the submission of your personal information, please review our Employee Privacy Notice. If you are from California, please review our California Employee Privacy Notice