Office Administrator (Vilnius)
Vilnius
Administrative – Administrative /
Full Time /
On-site
Mediatech
As one of the fastest-growing digital publishing houses in the world, Mediatech combines digital, tech, and content competencies to simplify complex information and make it accessible to everyone. Since launching Cybernews in 2019, expanding into Wellnesspulse, and creating a financial insights platform Investorsobserver, we have grown to a team of 300 in-house experts and over 200 global contributors.
Office Administration
A team that ensures the smooth and efficient operation of our workplace by managing daily office activities, coordinating with vendors, and maintaining facilities. They play a crucial role in enhancing employee wellbeing and productivity by providing a well-organized and supportive environment.
You
We are looking for a highly organized and people-oriented Office Administrator to become the heart of our workplace. You will handle a wide range of responsibilities — from managing day-to-day office operations to planning events and improving internal processes. If you love making things run smoothly, thrive in a dynamic environment, and enjoy connecting with people this role is for you.
WHAT YOU WILL DO
- Be the go-to person for all things office-related — welcoming guests, assisting team members, solving daily requests
- Handle general office maintenance, supplies, vendor coordination, and service management
- Collaborate with employees and management to improve workflows, communication, and overall office experience
- Assist in planning and coordinating office events and internal initiatives that bring teams together and support a positive workplace culture
- Continuously look for ways to optimize and automate office processes — from supply ordering to booking systems
- Prioritize tasks efficiently and juggle multiple responsibilities without dropping the ball
- Be the first point of contact for parking, business travel, public transport cards, and general workplace questions
- Support other departments like HR with onboarding, office policies, or team wellbeing projects
WE EXPECT YOU TO HAVE
- Proven experience in office management, administration, or similar roles
- Great communication skills — you're approachable, clear, and confident when working with different teams and levels of management
- Strong multitasking and prioritization abilities in a fast-paced environment
- Process-oriented mindset with a focus to efficiency, structure, and improvements
- A proactive, positive attitude and the flexibility to adapt when things shift
- Fluent English skills (both written and verbal)
- A natural relationship-builder who can connect with others, anticipate needs, and create a welcoming, supportive atmosphere
AT MEDIATECH YOU WILL GET
- Paid sick days and private health insurance that includes dental, vision, health checks, and 80% coverage for 25 psychotherapy sessions
- Access to premium mental health apps, onsite workouts, and gym membership support — all available during parental leave too
- Learning budget for courses, conferences, and books — your growth is always backed
- Extra days off, thoughtful gifts, and bonuses to celebrate life’s milestones like birthdays, weddings, and new arrivals
- Pet-friendly, centrally located office with game zones, healthy snacks, and cozy spaces to unwind
- Fun company events, fitness challenges, and team-building activities that actually connect people
- Additional vacation days the longer you stay — because recharging is essential
GROSS SALARY
- 1490 – 2390 EUR/month. Keep in mind that we are open to discuss a different salary based on your skills and competencies.
