Office Coordinator
Mountain View, CA, USA
G&A – Facilities /
Full-time /
On-site
Aera Technology is the Decision Intelligence company. We deliver innovation and services that enable enterprises to operate sustainably, intelligently, and efficiently. Our platform, Aera Decision Cloud™, integrates with your existing systems to digitize, augment, and automate decisions in real time. Aera helps enterprises around the world transform decision making – delivering millions of recommendations that have resulted in significant revenue gains and cost savings for some of the world’s best-known brands.
We are looking for an enthusiastic and skilled problem solver to join our team as Office Coordinator. In this role you will oversee the day-to-day operations of our corporate office in downtown Mountain View and occasionally our office in San Francisco. This role is a unique opportunity to shape the culture of our growing team by coordinating employee experience events and programs, managing office operations as well as supporting key leaders. This role is on-site in our convenient downtown Mountain View location, with flexibility as needed for remote work.
Responsibilities
- Manage day to day operations including office supply and inventory, mail and packages, visitors and office refreshments / snacks
- Assist with managing calendars, scheduling, travel and meeting support for Aera Executives
- Internal and Customer meeting preparation and hosting
- Liaison with property management and maintenance vendors to maintain appearance, and functionality of the Mountain View and San Francisco offices
- Tracking and processing expenses; partner with IT, property management, and external vendors to improve cost efficiency, quality, and processes
- Partner with internal teams to drive special projects, our corporate calendar of events, and new programs
- Internal Employee Event coordination and assist with customer events when needed
- Craft employee communication regarding office issues as needed
About You
- 5+ yrs experience in executive support, office administration or related function
- High energy and fantastic attitude; you take pride in creating a fun, productive, and aesthetic environment that inspires and brings teams together
- Exceptionally organized and resourceful self-starter with incredible attention to detail, creative problem solving, and sense of urgency to manage high volume of tasks
- Polished with strong written and verbal communication skills and maintain utmost confidentiality
- Expert in Mac/Google Workspace environment but also knows Microsoft Office applications
- Highly proficient in collaboration and communication
- Willingness to roll up your sleeves and get things done
- Experience in start-up or hyper growth enterprise software environment
$70,000 - $95,000 a year
Compensation range for this position is a salary of $70,000 - $95,000 + meaningful Equity. Actual compensation offered will vary based on a number of factors including prior experience and location.
If you share our passion for building a sustainable, intelligent, and efficient world, you’re in the right place. Established in 2017 and headquartered in Mountain View, California, we're a series D start-up, with teams in Mountain View, San Francisco (California), Bucharest and Cluj-Napoca (Romania), Paris (France), Munich (Germany), London (UK), Pune (India), and Sydney (Australia). So join us, and let’s build this!
Aera Technology is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance, Aera Technology will consider for employment qualified applicants with arrest and conviction records.
Benefits Summary
At Aera Technology, we strive to support our Aeranauts and their loved ones through different stages of life with a variety of attractive benefits, and great perks. In addition to offering a competitive salary and company stock options, we have other great benefits available. You’ll find comprehensive medical, vision and dental plans, a 401K plan, flexible paid time off, remote work reimbursement, generous parental leave, and much more. We offer unlimited access to online professional courses for both professional and personal development, coupled with people manager development programs. We believe in a flexible working environment, to allow our Aeranauts to perform at their best, ensuring a healthy work-life balance. When you’re working from the office, you’ll also have access to a fully-stocked kitchen with a selection of snacks and beverages.
