Executive Assistant

Mountain View, CA, USA /
Facilities /
At Aera, we deliver the cognitive technology that enables the Self-Driving Enterprise™: a Cognitive Operating System™ that connects you with your business and autonomously orchestrates your operations. Aera's Cognitive OS leverages the best of artificial intelligence, machine learning, natural language processing, big data, and enterprise domain expertise to deliver Cognitive Automation at scale for some of the world's largest companies.

As a fast-growing company, we are looking for an enthusiastic and skilled problem solver to join our team as an Executive Assistant.  Your role will be to serve as executive administrative support to two members of our leadership team. You’ll manage calendars, coordinate extensive travel schedules and provide support across a growing organization.  Reporting to the Chief of Staff, this role is a unique opportunity to shape the culture of our growing team as well as the day to day activities of 3 members of our Executive team.

Please note: We are interested in considering every qualified candidate who is eligible to work in the United States. However, at the present time, we are not able to sponsor visas.


    • Day to day executive support for 3 of our executive team: The Founder & CTO, VP Finance & Operations, and the Chief Marketing Officer
    • Extensive travel planning and itineraries - domestic & international
    • Extensive calendar management across multiple time zones in a fast-changing environment
    • Craft customer facing communication as needed
    • Work closely with internal stakeholders on meeting prep, travel approvals, and operational excellence
    • Partner with internal teams to drive special projects, and new programs
    • Event management as needed

About You

    • 3-5+ yrs experience in executive support, administration assistant or related function 
    • Preferred experience working with multiple executives simultaneously
    • High energy and fantastic attitude
    • Exceptionally organized and resourceful self-starter with incredible attention to detail, creative problem solving, and sense of urgency to manage high volume of tasks
    • Polished with strong written and verbal communication skills and maintain utmost confidentiality
    • Excited to take on new projects and collaborate cross-functionally to make Aera one of the best places to work!
    • Advanced Microsoft Office skills and experience with Google Suite.  Google Calendar Expert
    • Highly proficient in collaboration and communication
    • Willingness to roll up your sleeves and get things done

Nice to Have

    • Experience in start-up or hyper growth enterprise software environment
    • Strong Software Skills (Microsoft Office, Google Suite, Expensify, Slack, and/or BlueJeans)
At Aera, we're on a mission to solve the biggest, most intractable challenges in the world of enterprise software. We envision the rise of the Self-Driving Enterprise: a more autonomously functioning business with a central operating system that connects and orchestrates business operations. Our Cognitive Operating System is increasingly used by the world's largest companies to fundamentally transform their organizations and how work is done.

If you share our passion for building the next generation of enterprise software, and deploying it for the most sophisticated customers in the world, you’ve met your match. Headquartered in Mountain View, California, we're growing fast, with teams in Mountain View and San Francisco (California), Bucharest and Cluj-Napoca (Romania), Paris (France), Munich (Germany), London (UK), Pune and Bangalore (India), Sydney (Australia) and Singapore.  So join us, and let’s build the future of work together!

Aera Technology is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance, Aera Technology will consider for employment qualified applicants with arrest and conviction records.

Aera Technology respects the privacy of your data.  Please take the time to read our Candidate Privacy Notice, available here.