Global Office Specialist
Timisoara
People Global – People Operations /
Full-time /
Remote
About airSlate
airSlate is a global SaaS technology company that develops no-code workflow automation, electronic signature, and document management solutions. Our award-winning products - SignNow, pdfFiller, DocHub, airSlate WorkFlow, Instapage, and US Legal Forms - serve over hundreds of millions of users and more than one million customers worldwide, helping organizations of every size digitize processes, improve efficiency, and transform how they work.
We’re in an exciting phase of growth and transformation, with teammates in more than 20 countries across three continents and main hubs in the United States, Poland, Romania, Ukraine and Philippines.
At airSlate, we’re building value for customers and a culture where growth and innovation go hand in hand. We’re looking for people eager to shape products, scale a company, and thrive in a fast-moving environment.
And now we're looking for a Global Office Specialist with a passion for creating every office to feel welcoming, comfortable, and inspiring, where people feel supported and engaged.
The ideal candidate brings hands-on experience with office services, thrives in collaboration with colleagues across multiple offices and time zones, and has the flexibility to adapt to different cultures and working styles.
If you care deeply about the people experience and enjoy making workplaces better every day, we’d love to meet you.
What you'll be working on:
- Oversee daily office operations - supplies, kitchen, cleaning, maintenance, deliveries, and repairs.
- Manage seating plans and access cards in coordination with People Team and IT.
- Coordinate vendors for supplies, greenery, and services, ensuring quality and consistency.
- Support office logistics, including shipments, workspace updates, and small improvements.
- Work closely with local and global teams to maintain a smooth and employee-friendly office environment.
- Assist the Global Workplace Experience Manager with projects and office moves.
- Travel requirement: 3-4 days per quarter to visit our offices in Poland.
What we expect from you:
- Fluent in English, Romanian/Ukrainian is a plus.
- 4+ years in workplace, office, or facility management.
- Proven experience managing vendors and services across multiple countries with focus on cost-efficiency and quality.
- Willingness to travel to our offices across different locations as needed.
- Strong track record in logistics, procurement, maintenance, and office infrastructure.
- Experience working cross-functionally to support smooth operations.
- Comfortable managing remote operations across diverse cultures and regulations.
- Excellent organizational skills, able to prioritize across time zones and locations.
- Proactive problem-solver with a global mindset for process improvement.
- Strong communication skills and confidence working with stakeholders at all levels.
What we offer
Flexible working environment - Our teams operate across the globe. We value in‑person collaboration in our hubs, but we also embrace remote and hybrid working. You can work from one of our offices in the United States, Poland, Romania or Ukraine, or remotely from many countries.
Competitive compensation and stock options - We offer salaries that reflect local market conditions and experience, plus a performance-based bonus system and stock options so you share in the company’s growth.
Professional growth and learning - We invest in your development through courses, conferences, and access to learning resources. We encourage career growth and internal mobility, supporting teammates who want to explore new opportunities within airSlate.
Health and well‑being - We provide comprehensive benefits tailored to each country, including health coverage, wellness programmes and access to fitness options. We also dedicate quarterly company-wide Mental Health Days, when everyone takes time off to rest and recharge.
Family‑friendly culture - Family life is part of who we are, and we embrace it in many forms. From flexibility for parents to our airSlate Junior Club for kids, to company-wide family days and our pet-friendly approach, we’re committed to making work and life easier to balance.
Giving back - We support charitable initiatives around the world through the airSlate Care programme. Our current focus includes humanitarian aid in Ukraine and other regions, matching employee donations and supporting causes chosen by our teams.
Open communication - We encourage transparent dialogue at all levels. From team discussions to company-wide Q&A sessions with our CEO, we make sure everyone has the chance to be heard and to influence how we grow.
It is airSlate's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. airSlate's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. airSlate is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, airSlate will consider for employment qualified applicants with arrest and conviction records.
