Global Workplace Experience Specialist
Timisoara
People Global – People Operations /
Full-time /
On-site
At airSlate, our journey began in Boston, USA, in 2008. What started as a single product with 3,000 customers has grown into an influential tech company with 900+ team members across six offices worldwide. In 2022, airSlate reached a total valuation of $1.25 billion and became a 'Unicorn 🦄'. But even as we scale, team members remain our most valuable asset. That's why we've built a company that excites people about their work.
We develop products that serve over 100 million users with no-code workflow automation, electronic signature, and document management solutions. The company's portfolio of award-winning products, signNow, pdfFiller, DocHub, WorkFlow, Instapage, and US Legal Forms, empower teams to digitally transform the way their organizations run.
What you'll be working on:
- Oversee daily office operations - supplies, kitchen, cleaning, maintenance, deliveries, and repairs.
- Manage seating plans and access cards in coordination with HR and IT.
- Coordinate vendors for supplies, greenery, and services, ensuring quality and consistency.
- Support office logistics, including shipments, workspace updates, and small improvements.
- Work closely with local and global teams to maintain a smooth and employee-friendly office environment.
- Assist the Global Workplace Experience Manager with projects and office moves.
- Location - On-site in Timișoara (no remote option).
What we expect from you:
- Fluent in English, Romanian/Ukrainian is a plus.
- 4+ years in workplace, office, or facility management, including 2+ years in a regional or global role.
- Proven experience managing vendors and services across multiple countries with focus on cost-efficiency and quality.
- Willingness to travel to our offices across different locations as needed.
- Strong track record in logistics, procurement, maintenance, and office infrastructure.
- Experience working cross-functionally to support smooth operations.
- Comfortable managing remote operations across diverse cultures and regulations.
- Excellent organizational skills, able to prioritize across time zones and locations.
- Proactive problem-solver with a global mindset for process improvement.
- Strong communication skills and confidence working with stakeholders at all levels.
What we offer:
— Flexible work environment — We value the advantages of in-person collaboration and prioritize work from our office in Timișoara. However, we also provide flexible work arrangements to accommodate remote or hybrid options, along with flexible scheduling.
— Bonuses and compensation — On top of a competitive base salary, we reward our team members' performance with a quarterly bonus to recognize achievements, time, and effort.
— Stock options — At airSlate, our team members are more than employees; they're business partners. We issue stock options that grant ownership in the company, allowing everyone to share in its growth.
— Professional growth opportunities — We are committed to ongoing improvement and welcome those who have a passion for learning. For each team member, we cover professional development courses, certifications, conferences, literature, and more.
— Health and well-being — Our team members' health and well-being matter. We offer an in-office massage, complimentary lunches, and nourishing snacks to keep you energized throughout the day. Furthermore, we cover 100% of your private medical insurance with Allianz, reimburse sports activities, or cover 7Card subscriptions. Also, we provide all our team members with Mental Health Days, dedicated days off recognized globally to encourage people to log off and recharge.
— Open communication — We encourage transparent communication from all team members at airSlate. Feel free to share your thoughts, ideas, and concerns with our management team, CEO, any member of our leadership team, or any team lead at any time.
We are proud of:
— airSlate Care for Ukraine — With a significant number of our team members in Ukraine, our foremost concern was ensuring their safety by providing both financial and logistical assistance to them and their families. What started as an immediate response has evolved into a cornerstone of the airSlate charity program. We match donations contributed by our team members, offer humanitarian aid to those affected by the conflict, distribute food packages to seniors, and support animal shelters. Our commitment remains steadfast in working towards restoring peace to Ukraine.
— airSlate Junior Club — Our sense of family extends beyond our team. All team members with children gain access to the airSlate Junior Club, featuring engaging events such as cooking classes, creative activities, and educational online games.
It is airSlate's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. airSlate's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. airSlate is pleased to provide such assistance and no applicant will be penalised as a result of such a request. Pursuant to relevant law, where applicable, airSlate will consider for employment qualified applicants with arrest and conviction records.
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