Personal Assistant for an Executive Officer
Kyiv, Kyiv City
Administration Service Department – Office Management Team /
Full-time /
On-site
We are looking for a result-oriented, responsible and reliable individual, who is ready to contribute a lot into both business and personal needs of a well-known business owner.
Our perfect candidate possesses a blend of organizational prowess, impeccable communication skills, adaptability, and discretion. He or she will have to efficiently manage schedules and tasks, proactively problem-solve, demonstrate strong attention to detail, remain composed under pressure, and exhibit the ability to prioritize effectively. Additionally, a high level of professionalism and integrity should be maintained while fostering a positive working relationship built on trust and reliability. Overall, a perfect personal assistant seamlessly integrates into an employer's life, alleviating stress and enhancing productivity.
Two or more years of experience on the same position and at least upper-intermediate level of English proficiency are a must.
Main responsibilities:
- Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;
- Booking and arranging travel, transport and accommodation, visa support;
- Typing, compiling and preparing reports, presentations and correspondence;
- Housekeeping: dealing with delivery services, cleaners, suppliers;
- Dealing with a team of drivers and bodyguards;
- Taking responsibility of accounts and budgets (manager’s personal accounting).
Nice to have:
- Managing repair works, choosing suppliers/contractors, comparing offers/pricing;
- Experience working as a PA to a senior manager in an organizational environment;
- Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
- The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
- Ability to interact effectively with kids and relatives of an executive officer;
- Working (or being at least acquainted with) 1C, financial monitoring reporting;
- Driving licence (B category).
We offer:
- Medical insurance;
- International team;
- Corporate English classes;
- Gym coverage;
- Ajax security system kit (you will be a part of the beta testing program and will be able to test new devices and features before the official release);
- Full-time, flexible working hours.
Ajax Systems is a big team of professionals and open-minded people who share ambitious goals.
Join in!
