Personal Assistant to Business Owner
Dubai
Administration Service Department – Travel Management Team /
Full-time /
On-site
We are looking for a highly organized, discreet, and proactive Personal Assistant who is ready to contribute a lot to both business and personal needs of a well-known Business Owner. This role requires close involvement in various aspects of private life management, including overseeing property maintenance, coordinating household services, and supervising domestic staff such as drivers and housekeepers.
Our perfect candidate possesses a blend of organizational prowess, impeccable communication skills, adaptability, and discretion. He or she will have to efficiently manage schedules and tasks, proactively problem-solve, demonstrate strong attention to detail, remain composed under pressure, and exhibit the ability to prioritize effectively. Additionally, a high level of professionalism and integrity should be maintained while fostering a positive working relationship built on trust and reliability.
Two or more years of experience in the Personal Assistant position and Fluent English proficiency are a must.
Main responsibilities:
- Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;
- Booking and arranging travel, transport and accommodation, visa support;
- Typing, compiling and preparing reports, presentations and correspondence;
- Housekeeping: dealing with delivery services, cleaners, suppliers;
- Dealing with a team of drivers and bodyguards;
- Taking responsibility of accounts and budgets (manager’s personal accounting).
- Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.
Nice to have:
- Managing repair works, choosing suppliers/contractors, comparing offers/pricing;
- Experience working as a PA to a senior manager in an organizational environment;
- Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;
- The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;
- Ability to interact effectively with kids and relatives of an executive officer;
- Working (or being at least acquainted with) 1C, financial monitoring reporting;
- Driving licence (B category).
We offer:
- Competitive wages and a transparent motivation system
- Freedom to make decisions and implement ideas
- A zero-bullshit culture
- A strong and well-coordinated team of professionals
- Ambitious tasks and challenges
- Opportunity to work with the most recognized security system and develop your career
Ajax Systems is a big team of professionals and open-minded people who share ambitious goals.
Join in!
