Office Manager/HR Assistant

Paris /
Office /
Fixed-term Employment Contract
🐼 Who we are

Alan is the healthcare super-app offering personalised healthcare & wellbeing to our members.
Founded in 2016 by Jean-Charles Samuelian and Charles Gorintin, Alan is the first independent digital health insurance in France since 1986.

By providing our members with delightful health insurance bundled with innovative healthcare services, Alan's long-term goal is to help all people have a personalised and accessible healthcare experience.

As of today, Alan covers more than 170,000 members, representing over €100m of annualised revenue. We recently raised a further €185m in a series D funding round bringing the company’s total valuation to €1.4bn. The team is 400+ people and growing. We recently landed in Spain 🇪🇸 and Belgium 🇧🇪, and guess what: the best is yet to come!

🤘 How we do it?

At Alan, we have a set of cultural values that guide our approach to work:
- Members first. We put our members first, our team second, our shareholders third.
Distributed Ownership. We empower everyone to make courageous decisions and to work asynchronously.
- Radical Transparency. We take all our decisions in writing and adopt a direct and honest style of communication.
- Personal & Team Growth. We are self-improving whilst helping others grow. We’re no ego-doers and we all edit the company.
- Fearless ambition. We shoot for the moon and work backwards. We push for excellence by focusing on uncomfortable A+ problems. 

💎 Underrepresented folks...
Science shows that you are less likely to apply if you feel you don’t have all the necessary prerequisites.  If this description matches where you are now or what you'd like to grow into in your next position, we encourage you to apply.

We strive to make our culture as inclusive as possible and believe both the company and its culture are strongest when composed of diverse experiences and backgrounds.
- We have an open salary & equity policy combined with a transparent career path: we base our people decisions on objective criteria.
- We have flexible working hours and leave policy.
- We trust people to work remotely (we are a “work from anywhere” company).
- We extended the length of parental leave and value this time as professional experience.
- We respect our coworkers gender identity and use their names, pronouns and agreements no matter their legal status.
- We make tough decisions if we see discriminatory remarks.

💡 The Mission

The Office Manager Assistant (OMA) lends essential support to ensure the success of the Workplace Experience Team.
It is a dynamic role that requires strong initiative, fast-thinking, and an amical demeanour to timely meet requests in order to:
- Enhance Alaner's experience, regardless of where they are based ;
- Ensure Alaner workflow by providing them with the right materials and tools :
- Facilitate Alaner's life at our Valmy, Paris office ;

A high level of organization and prioritization is essential to treat the influx of tasks and questions via several communication channels.
Communicating clearly, learning on the go and pragmatic reasoning are big assets to fulfilling this role.

The OMA should carry out their tasks in correlation with our Alan Leadership Principles.

🤸 Weekly tasks

    • The following points summarize the tasks they must keep under their radar in a normal workweek. The nature of this role requires the OMA to be present at the office during business hours, from 9h to 18h, and weekly, from Monday to Friday.

    • Life at the Office
    • Main POC for Welcome Desk
    • Mail management
    • Couriers management
    • POC for service providers
    • Order daily lunch with FRICHTI
    • Oversee drinks and snacks including for special events
    • Upkeep and animate office spaces (kitchen, meeting-rooms, storage-rooms
    • Manage office supply inventory and place restock orders
    • Coordinate with OMs and a handyman for large furniture installations and general building maintenance

    • Admin Tasks
    • Follow-up with service providers
    • Follow-up on delivery lost and damaged deliveries.
    • Locker requests
    • Office supply needs/orders

    • Internal Slack Communication
    • Respond in rotation with OMs to @office_oncall ping
    • Sync with OMs about sports perks and keep Alaners updated

    • IT Logistics
    • Manage IT equipment inventory and place restock orders
    • Receive and take inventory of new products
    • Manage, prepare and ship home equipment orders
    • Prepare and ship newcomer Welcome Packs

    • Office Events
    • Participate in the Office events organization and ops tasks
🙌 Perks & Benefits

At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks for them to be happy, efficient and spend only high-quality time with co-workers. 

Therefore, we offer:
- Flexible Office. Amazing office space in the headquarters, sponsored co-working hubs or a full-remote experience for those who want, with home office equipment sponsorship.
- We reward fairly. Competitive Salary and generous equity packages
- All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-cancelling headphones
- Flexible vacation policy. Alaners can organize their time off as they wish.
- Delightful healthcare insurance. Extremely comprehensive health insurance with Alan Blue - 100% of the contribution covered by Alan for you and your family
- Transport. Country-specific commuter benefits
- Learning & Training opportunities. A very flexible Training policy at Alan, free books and budget to attend and speak at conferences if the opportunity arises
- Parental leave & Childcare. Extended parental leave for all new parents & daycare solutions (France only).

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