Records & Qualifications Specialist

Las Vegas, NV /
People Services & Learning – Records & Quality Compliance /
Temporary with benefits
/ Hybrid
The Records and Qualifications Specialist (RQS) is accountable to the Instructional Systems Manager (ISM) and is responsible for the daily paper and electronic recordkeeping of employee training documentation. On a daily basis, the RQS is responsible for ensuring that all electronic records are accurately maintained.  The RQS is cross-trained and facilitates records compliance between all departments. Additionally, this position assists with scheduling training events to ensure compliance with all FAA-approved training manuals and company policies.

Visa Sponsorship Available: No
Minimum Requirements
Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.
Education: High School Diploma/GED
Education Details: High School Diploma or equivalent, Associates Degree preferred.

Preferred Requirements
• Experience with the airline and aviation-related documentation systems a plus.
• Ability to work well with others and communicate effectively with people at all levels
• Ability to read and write English
• Professional demeanor, excellent written, verbal, and presentation skills
• Proficient in the use of Adobe Acrobat and Microsoft Office Products
• Proficient in the use of electronic recordkeeping systems
• Strong knowledge of FAA regulations and related requirements
• Must have a valid driver’s license
• Able to attend 2 weeks of training in Las Vegas

Job Duties
• Handles daily administration and processing of training records for Allegiant employees, contract employees, and outsource service providers in the following departments:##Flight Ops | Maintenance##Inflight##Stations##Dispatch
• Collection, verification of completion, reporting in databases, preparing FAA required reports, Pilot Records Improvement Act of 1996 (PRIA) reports to other air carriers, and reports to keep the respective department’s directors and the instructional systems manager informed.
• Ensures that documentation of all applicable categories has been completed and received by the Records and Qualifications department.
• Collects, verifies, and audits medicals, temporary and permanent airman certificates, passports, and FCC Radiotelephone Operator Permits.
• Tracks and monitors the minimum FAA requirements for all Allegiant Employees.
• Performs daily quality assurance of all incoming electronic training records including but not limited to:##Flight Standards Program (FSP), line checks, proficiency checks, Operating Experience (OE) completion, maneuvers training, flight training, check airman and instructor qualifications, ground training, informal line observations, training audits.
• Provides phone, JIRA, and email support to all employees inquiring about currency and qualifications.
• Generates and provides completion certificates for all pilots to instructors and check airmen.
• Audits all training records in accordance with the Records Policies and Procedures Manual (RPPM).
• Ensures all training records are updated in the Merlot system and may serve as a Merlot super user for the department.
• Records and maintains training history in University and AIS systems as applicable, including but not limited to creating University accounts and loading recurrent training curriculum and courses.
• Schedules all Maintenance and Stations training events to include initial, recurrent, and re-qualification training.
• Works closely with the Travel Department to coordinate travel for all training events.
• Keeps current inventory of Stations training equipment and materials.
• Manages GSC training records.
• Initiates, coordinates, and monitors all purchase order requests for the Maintenance Training department to ensure the approval process is completed.
• Prepares training materials and ensures timely delivery of all materials required to the appropriate locations.
• Coordinates and schedules resources, including training, web conferences, conference rooms, and conference lines.
• Perform as liaison with other departments on behalf of training as needed.
• Assists the ISM in maintaining, editing, and distributing manuals, bulletins, and other communication means as needed, including compiling and distributing “Weekly Maintenance Department Training Progress Reports”.
• Compiles AMT Award Program data for the Maintenance Training department.
• Other duties as assigned.

Physical Requirements
The Physical Demands and Work Environment described here are representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
Office - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature, and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.

Essential Services Provider
Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

EEO Statement
Equal Opportunity Employer: Disability/Veteran
For more information, see
People of color, women, LGBTQIA+, immigrants, veterans, and persons with disabilities are encouraged to apply.
Annual Salary Range: $38,000 - $45,000

Full Time Benefits:
Profit Sharing
Medical/Dental/Vision/Life/ Disability Insurance
401K with an employer match
Employee Stock Purchase Plan
Employee Assistance Program
Tuition Reimbursement
Flight Benefits
Paid vacation, holidays and sick time

Part Time Benefits:
Profit Sharing
Medical/Dental/Vision/Life/ Disability Insurance
401K with an employer match
Employee Stock Purchase Plan
Employee Assistance Program
Tuition Reimbursement
Flight Benefits
Sick time