Office Manager

Seattle, WA /
G&A – Facilities /
Full time
/ On-site
Alpine Immune Sciences is a leading clinical-stage biopharmaceutical company dedicated to discovering and developing innovative, protein-based immunotherapies for autoimmune and inflammatory diseases. Exciting challenges lie ahead—guided by our core values, we’ll meet these challenges. Join us!

As the Office Manager, you will be the first point of contact for employees, vendors, and visitors in our Seattle office, creating a welcoming space for all who come through the physical (and virtual) door. You will be onsite full-time to keep our bustling lunchroom and office spaces stocked and accessible, as well as manage general communications through phone, mail, and e-mail. You will also manage compliance, consistency, and efficiency policies and practices that impact all departments. You will be able to step into existing processes and apply a skilled perspective to adapt and edit workflows to best suit our growing company. We will rely on your expertise in sourcing and managing vendors to meet Alpine’s various facilities needs. 

To be successful in this role, you will be detail-oriented, self-initiating, and provide exceptional customer service. You will be a positive and professional role model in the organization, possess good judgement, have strong decision-making skills, be a strategic thinker, work collaboratively, and can problem-solve and troubleshoot in an evolving, fast-paced business environment. You will feel comfortable with planning and decision making for Alpine’s facilities department. 

Duties and responsibilities 

Front Desk Reception: Greet visitors and guests; manage office mail, general e-mail inbox, and phone calls; provide general clerical support. 

Office and Lunchroom Supply Management: Monitor, stock, and order inventory for lunchroom and office spaces. Manage supply vendors including coordinating deliveries, invoicing, and managing stock outages. Ensure shared spaces are organized, clean, and maintained. Manage communication and scheduling with facilities vendors, including custodial and repair services. 

Event Facilitation: Plan and implement all-company or department Alpine meetings and events, from concept through completion, including managing catering, meeting room set up, visitor/site logistics, communication to participants, and clean up (with support from other Alpine teams/functions as necessary). 

Facilities Management: Interact with the Property Manager for all-things building related such as HVAC, facilities usage, engineering concerns, and office closures. Be the first point of communication with the building’s security team, including emergency requests or notifications. Manage facility-related employee needs, such as access badges, parking garage access. Manage office-related vendors, including scheduling, special requests, issue management, etc. Evaluate and recommend new vendors as needed and/or to optimize services (such as cost savings). Manage facilities-based repair needs. 

Lab Support: Partner with Lab Manager to support and coordinate deliveries, shipping and receiving, and other logistical needs. Serve as administrative support for the health and safety committee, as needed. 

Communication: Coordinate company-wide communications including email, PowerPoint, media wall and intranet. Establish best practices, policies, and procedures to support business conduct.  

·       4+ years’ experience in office management, facilities management, or a related role 
·       Ability to apply knowledge of the business and integrate into daily tasks to achieve successful outcomes in cross-functional projects and activities 
·       Excellent organizational skills with a strong attention to detail 
·       Ability to multitask, meet project deadlines, and fulfill job duties in a timely manner while facing multiple distractions and interruptions 
·       Strong interpersonal and relationship-building skills; must be able to establish and maintain positive working relationships across the organization and with vendors and stakeholders. 
·       Ability to pay close attention to detail when working with complex schedules or projects and react with an appropriate sense of urgency to situations or events that require a quick response or turnaround 
·       Ability to independently problem-solve to quickly resolve issues to maintain business continuity 
·       Model Alpine’s mission and values in all areas of responsibility, setting a tone of engagement with employees, vendors, and visitors. 
·       Skilled in MS Office suite (Outlook, Word, Excel, and PowerPoint). MS Teams and SharePoint experience a plus. 
·       4+ years of experience in inventory purchasing and management. Experience with Procurify a plus.  
·       Experience with office space management and check in tools a plus (e.g. Robin). 
·       This position is onsite 

At Alpine we engage equitable workplace strategies to ensure fair compensation. Actual compensation is dependent upon current market data, experience, and pay parity within our organization. This position is a Manager level position, with a compensation range of $29.00 - $39.00.  We take care of our employees with a competitive benefits package that includes stock options, annual bonus, premium medical, dental, and vision coverage for employees and their dependents, as well as life and disability benefits, FSA, and 401(k) plans. We believe quality time outside the office is vital to our employees’ satisfaction at work, so our flexible PTO plan of 160 hours, generous holiday time (generally 12 days), and parental benefits encourages team members to take time off so they can come back refreshed. Alpine team members enjoy competitive salaries and equity participation (stock options).

Alpinists share a passion for meaningful work and are committed to solving the most complex problems in immunology to create new therapies for patients. We believe in innovative thinking, collaboration, flexibility, bias for action, and healthy debate. To foster our team of outstanding scientists and business professionals, we provide a premier work environment with a state-of-the-art lab and office spaces with truly inspiring views, and an open design to facilitate teamwork.

Our treasured culture has been shaped by our diverse team who truly enjoys working and playing together. We nurture Alpine’s culture in many ways, including all-company social events and happy hours, lunch-and-learn and education opportunities, interest groups like book club and movie nights, peer-to-peer recognition programs, a robust wellness program to help support physical, mental, and emotional health, and more.

Alpine is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Alpine is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Our office and lab are located in the blossoming biotech neighborhood of Eastlake in Seattle. Alpinists enjoy the flexibility to work onsite, remotely, or a hybrid schedule, with evolving options as we prioritize keeping Alpinists safe and healthy. Onsite employees enjoy an open-office layout with comfortable huddle rooms and Zoom Room-enabled conference rooms, a spacious breakroom and kitchen with a coffee bar and snacks, and rooftop access to enjoy gorgeous views of Lake Union and Gas Works Park.

Exciting challenges lie ahead—guided by our core values, we’ll meet these challenges.  Join us!