EXECUTIVE ASSISTANT
Ciudad de México
AORA – Teams /
Full-time /
Hybrid
AORA México, the first plastic-free makeup brand from Mexico, is growing, and our team is thus growing!
We are looking for an Executive Assistant to join our small and mighty team, and help us efficiently organize the CEO and team priorities, for this position is a must to speak excellent english.
We are excited to have you join us in building the next stage of our brand!
About Us
AORA MÉXICO is the first plastic-free, Mexican-born makeup brand on a mission to redefine luxury and challenge what we think about beauty. Founded out of a deep need for change, and a goall: to put vibrant México on the map of beauty and tackle the plastic problem of the industry, while opening eyes to their world of color. We asked themselves: is clean beauty really “clean” if it’s carelessly creating plastic waste? The answer brought AORA MÉXICO to life.
AORA MÉXICO is more than sustainable, it’s future luxury. That means supremely clean, conscious formulas that are beyond safe– good for skin, and that never compromise on color. It means plastic replaced with noble, valuable, and durable materials that stand the test of time. It is a spotlight on Mexican creativity and celebration of the language, sophistication, and richness of Mexican culture in an industry stalled in old, Eurocentric standards of beauty. The brand’s ethos: it’s time for something new from somewhere else.
Our Mission:
Be a Colorful Force Of Change
About the position:
Executive Assistant
We are seeking a highly organized and efficient person with strong time management skills, proactive and results-oriented. The Executive Assistant role involves managing both the director's schedule and overseeing the team's needs. Be the communication liaison between the team and new suppliers or corporate contacts, facilitate tools and supplies for seamless team operations.
Responsibilities:
Scheduling Master!
-Manage the CEO's agenda, team internal and external meetings. Organize and confirm appointments
-Prepare minutes, agendas and documents for important meetings, ensure deadlines and objectives are met
-Be the owner of team and brand schedule: think master calendar, store schedules, staff schedulesdeliveries.
Team Advocate!
-Manage office supplies and equipment for new hires, create corporate emails.
-Onboarding, generate permissions or access for staff to interact with retailers, suppliers, etc.
Administrative Leader!
-Manage Purchase orders, estimates and payments with suppliers
-Jack of all trades: help facilitate agency onboardings into systems, solve administrative issues, bureaucratic situations
Internal Eventing!
- Organize team culture events, team building
- Help organize in-promptu personal PR sendouts and mini get-togethers
Requirements:
-Previous experience minimum of 1 year in administrative or assistant for director roles.
-Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
-Strong verbal and written communication skills in English.
-Solid knowledge of computer tools and office software, such as Google Suite, Slack, -Notion, etc.
-Results-oriented, with a proactive mindset and ability to solve problems independently.
Benefits:
-Competitive salary
-Superior benefits by law
-Major medical insurance
-Grocery vouchers
-Career growth opportunities
Work scheme:
-Av Horacio 1022, Polanco / Tienda in Alvaro Obregon
-Hybrid
-Monday - Friday
-9am - 6pm
