Senior Proposal Specialist

Remote /
Age of Learning, Inc. – Schools Division /
Full Time
/ Remote
Company Overview

Age of Learning® is the leading education technology innovator, creating engaging and effective learning resources to help children build a strong foundation for academic success and a lifelong love of learning. Our research-based digital education programs have proven efficacy in increasing children’s learning gains, and our curriculum is developed by an experienced team of education experts. Age of Learning’s flagship product,® Early Learning Academy, is an award-winning comprehensive curriculum for children.  Adventure Academy, the first AAA education massively multiplayer online game (MMO), provides elementary-and middle-school-age learners the opportunity to build critical knowledge in language, arts, math, science, social studies, and more in a fun and safe virtual world. The company’s School Solutions Programs include My Math Academy® , an adaptive, personalized program that helps students master foundational math concepts, and My Reading Academy™, which helps young learners become fluent readers and build a foundation for reading comprehension and literacy. With over 10 billion learning activities completed by more than 50 million children worldwide, Age of Learning is a global leader in efforts to advance equity, access, and opportunity for all children. To learn more about Age of Learning, visit


The Senior Proposal Specialist will source procurement opportunities and lead the preparation and submission of winning proposals.  The Senior Proposal Specialist will take ownership of all proposal requirements and subsequent proposal deliverables, from receipt of the bid opportunity through proposal completion and award follow-up. This role will successfully communicate and collaborate with a variety of internal stakeholders to ensure the on-time delivery of compelling, compliant, and well-written proposals. The successful candidate is expected to be a self-starter and multitasker with strong writing skills and excellent attention to detail.


    •  Serve as the central point of contact for all proposal opportunities.
    • Monitor for relevant bidding opportunities and conduct meetings to determine BID/NO BID decisions.
    • Serve as the project manager to determine, direct and coordinate the activities to successfully prepare and submit complex proposals, including leading kickoff calls with all relevant stakeholders and sharing information regarding timeline, deliverables, and required components to successfully bid.
    • Provide regular proposal status updates throughout the compilation process.
    • Develop and maintain a repository of templates, standard language, product information, exhibits, and other data resources to create high-quality and accurate responses.
    • Write, revise, and edit compelling proposal responses articulating the impact of the companies’ solutions and responding to clients’ objectives. Responses should follow proposal-writing standards including readability, consistency, and tone.
    • Review all content to ensure compliance with proposal requirements, evaluation criteria, and technical requirements.
    • Gather and store feedback on proposals to help improve proposal content and to recommend enhancements to products and/or services.
    • Create a library of submitted proposals and related components.
    • Establish and maintain a calendar for proposals to track pre-proposal conferences, question deadlines, due dates, potential future rounds, and expected decision dates.
    • Conduct retrospective meetings with the team after submittal as needed. Improve proposal-writing results by evaluating and re-designing processes, approaches, and coordination.
    • Lead effort for review and completion of data privacy agreements for schools and districts, as requested.
    • Improve other internal processes, as needed.
    • Establish and maintain a collaborative partnership with internal and external stakeholders.
    • Complete other projects as assigned.


    • 5+ years of overall progressive experience, centered around proposal writing, in fast-paced, deadline-driven, high-volume proposal environments.
    • Bachelor’s degree in English, Business, or another relevant field
    • Superior written and verbal communication skills
    • Expert in the use of business productivity tools such as Outlook, Word, Excel PowerPoint, and Adobe Acrobat; experience with Smartsheet a plus
    • Self-starter who is decisive, detail-oriented, and driven to excellence
    • Proven ability to handle multiple projects simultaneously under very tight deadlines
    • Excellent organizational, time management, and multitasking abilities
    • Strong interpersonal skills needed to lead internal team meetings related to each proposal and communicate responsibilities and due dates to all contributors
    • Travel Requirements: less than 10% of the time
    • Work Hours: varies upon the needs of the business

Preferred Qualifications:

    • 2+ years of experience with PreK-12 education market highly desired
Age of Learning currently provides: 

• 90% of employee health and welfare benefits premiums & 65% of dependent benefits premiums
 • A 401(k) program with employer match
 • 15 paid vacation days (increases to 20 days on your 3-year anniversary), 11 observed national paid holidays plus 9 sick days
 • Our flexible work culture means 2 or more days in the office (hybrid) or 100% fully remote options available for most positions