Operations Coordinator

Remote /
Age of Learning, Inc. – Schools Division /
Full Time
/ Remote
Company Overview

Age of Learning® is the leading education technology innovator, creating engaging and effective learning resources to help children build a strong foundation for academic success and a lifelong love of learning. Our research-based digital education programs have proven efficacy in increasing children’s learning gains, and our curriculum is developed by an experienced team of education experts. Age of Learning’s flagship product, ABCmouse.com® Early Learning Academy, is an award-winning comprehensive curriculum for children.  Adventure Academy, the first AAA education massively multiplayer online game (MMO), provides elementary-and middle-school-age learners the opportunity to build critical knowledge in language, arts, math, science, social studies, and more in a fun and safe virtual world. The company’s School Solutions Programs include My Math Academy® , an adaptive, personalized program that helps students master foundational math concepts, and My Reading Academy™, which helps young learners become fluent readers and build a foundation for reading comprehension and literacy. With over 10 billion learning activities completed by more than 50 million children worldwide, Age of Learning is a global leader in efforts to advance equity, access, and opportunity for all children. To learn more about Age of Learning, visit www.AgeofLearning.com.

Summary:

The Age of Learning Schools Division is seeking to add a talented and organized Operations Coordinator.  Under the supervision of the Director of Operations, this position will enhance the effectiveness of the division by providing organizational, operational, project management, and administrative support.  This position will work to assure smooth, accurate, and efficient executive calendaring, internal communications, and preparation of proposals.  The successful candidate is expected to be a self-starter and multitasker with excellent attention to detail and problem-solving skills. 

Responsibilities:

    • Schedule, maintain, and monitor complex calendars for executive leadership 
    • Maintain and update department tracker of key sales initiatives on a timely basis 
    • Provide direct administrative support to the Director of Operations 
    • Assist with organizing contracts and processing purchase requisitions and invoice payments 
    • Support Request for Proposals (RFP) process 
    • Compile data and reports as requested 
    • Follow up on important action items 
    • Support the day-to-day needs of the department 
    • Complete other projects as assigned 

Required Qualifications:

    • Bachelor’s degree preferred
    • Minimum of three years of experience as a coordinator or administrative assistant  
    • Two to three years of experience managing complex executive calendars 
    • Proficient in use of business productivity tools such as Outlook, Word, Excel PowerPoint, Adobe Acrobat, Slack, and Zoom; experience with Smartsheet, JIRA, Confluence, and SalesForce a plus 
    • Excellent written and verbal communication skills 
    • Ability to maintain a high level of accuracy in preparing and entering information   
    • Demonstrated attention to detail and problem-solving skills  
    • Skilled at multitasking efficiently, managing competing priorities, and collaborating effectively in a fast-paced environment 
    • Exceptional organizational, time management, and record-keeping skills   
    • A positive “can-do” attitude is a must, as is a willingness to help wherever needed  
    • Ability to take direction, follow procedures, and ask appropriate questions 
    • Capable of rapidly learning and using the organization’s management software 
    • Able to work independently as well as collaboratively  
    • Strong work ethic and discretion required 
Age of Learning currently provides: 

• 80% - 90% of health and welfare benefit premiums
• A 401(k) program with employer match
• 15 paid vacation days, 11 observed national paid holidays plus 9 sick days
• Our flexible work culture means 2 or more days in the office (hybrid) or 100% fully remote options available for most positions
• Team bonding events and a highly collaborative environment
• Access to our internal DEI Task Force that focuses on ensuring our products represent all children on a global scale
• Opportunities for professional growth through professional learning and development programs 
• Commitment to Equal Opportunity Employment in addition to an inclusive and supportive company culture