Events and Ministry Coordinator
Lynchburg, VA
Conventional Program – East Division /
Part time /
On-site
Events and Ministry Coordinators get to create and provide an excellent Apartment Life (AL) experience to residents and staff in an apartment community! Coordinators are passionate about the vision and mission of AL and combine this passion with skill to plan consistently excellent and irresistible events, provide exceptional personal communication, and offer acts of genuine care and radical hospitality for those in their scope of service- ultimately impacting the community and the lives of apartment residents.
We are seeking mission-minded, highly relational, and responsible coordinators who enjoy meeting new people, planning social activities, and helping people experience God's unconditional love. Coordinators get to partake in doing "business as a ministry" by faithfully weaving together excellence in business with loving their neighbors well.
Please review the “Important Details" section below before starting your application to be sure this is the program you are hoping to apply for.
Apartment Life conventional coordinators get to create and provide an excellent Apartment Life (AL) experience to residents and staff in an apartment community! Coordinators are passionate about the vision and mission of AL and combine this passion with skill to plan consistently excellent and irresistible events, provide exceptional personal communication, and offer acts of genuine care and radical hospitality for those in their scope of service—ultimately impacting the community and the lives of apartment residents.
A coordinator's work can be summed up with three words: Care, Connect, and Call.
CARE for people in their community
CONNECT them in relationships
CALL others to do the same
Job Duties and Responsibilities
- Plan and host 2 events each month for the residents in the apartment community with the purpose of caring for and connecting with residents, connecting residents to one another and to services or local businesses in the wider community
- Provide a caring touch to residents and staff with the help of other residents and a network of community support
- Enhance online reputation by inviting residents to share online about their experience in the community.
- Develop marketing material for the activities such as monthly calendars, event flyers, and social media posts
- Manage the event budget process
- Prepare monthly summaries
- Meet with staff and program director for planning, equipping, and development
- Engage a support team of volunteers, vendors, and other community partners to maximize impact
- Visit new residents shortly after they move-in and/or residents who are near the end of their lease to connect with them
Required Qualifications
- Must be 18 years of age or older.
- Be legally eligible to work in the United States
- Have basic fluency in English to compose marketing elements for the community and required reports for the property management company
- Possess a current driver's license and liability insurance, and access to a form of reliable transportation to complete coordinator duties such as shopping for events and connecting with vendors
- Be physically able to use stairs, bend, sit, stand, stoop, and carry up to 25 pounds
- Have the availability to commit weekly hours to perform job responsibilities, mainly in the evenings and weekends when most residents are home
- Be able to make the minimum term commitment to serving in the apartment community
Preferred Qualifications
- Previous event planning experience
- Experience working within a budget
- Some relevant experience using social media
- Have a network of support through potential volunteers, vendors, or community partners
Additional notes regarding the application
- You may see a place to provide a Linked-In profile, resume, or cover letter. For this position with Apartment Life, you are welcome to submit those, but it is not required.
- Near the top of the application where it says "Current Company," if you attend a local church, share the name of your church there. Or, you can share where you work.
- Please note the differences in our onsite and offsite coordinator positions. You will have the option to choose which one you are interested in when you apply. Please review our website for more details. Onsite coordinators serve an apartment community for 16-20 hours per week and live onsite for a reduced amount. Offsite coordinators serve for 3-9 hours per week, do not live at the community, and are compensated by an hourly wage.
Important Details:
- Our conventional coordinator roles are unique. Please read about the difference between Onsite and Offsite below and review the conventional program page on our website if you haven't already.
- The Onsite conventional coordinator(s) will be serving a standard apartment community for 16-20 hours per week and living onsite for a reduced amount for their service. There is typically more availability for Onsite conventional coordinators than Offsite.
- The Offsite conventional coordinator(s) will be serving for 3-9 hours per week and NOT living at the community. This role is compensated by an hourly wage. It's important to note that there is less availability for Offsite coordinators in most cities.
- You may see a place where you can provide a link to a Linked-In profile, resume or cover letter. For this position with Apartment Life, you are welcome to submit those, but it is not required!
- Near the top of the application where it says "Current Company," if you attend a local church, share the name of your church there. Or, you can share where you work.
Apartment Life coordinators serve an apartment community by...
- Planning and hosting 2-4 events per month for the residents in the apartment community for the purpose of caring for and connecting with residents, connecting residents to one another and to services and great local businesses in the wider community.
- Providing a caring touch to residents and staff with the help of other residents and a network of community support.
- Inviting residents to share online about their great experience in the community. We call this enhancing online reputation,
- Administering their program at key points every month by developing monthly calendars/event flyers/social media posts to market activities to residents, managing an event budget process, preparing monthly summaries, meeting with staff for planning, and meeting with their program director for equipping and development.
- Engaging a support team of volunteers, vendors, and community partners to maximize budget and impact.
- Many coordinators visit new residents shortly after move-in to invite them to connect to the community. They may also visit residents who are near the end of their lease term to connect with them as well.
Coordinators who make the most impact on their communities are...
- Relational: understand the power of relationships; enjoy meeting new people, networking in the broader community, and planning social activities. They are authentic, empathetic, caring, and have excellent communication skills.
- Event Planners: plan and facilitate events to attract and retain residents. They enjoy being the life of the party--designing exciting atmospheres and drawing people into conversations and experiences.
- Available: available to host events and perform weekly visits when the apartment residents are most likely to attend or be at home including evenings and weekends.
- Financially Responsible: responsible and trustworthy with a community’s monthly event budget.
- Oriented towards “business-with-a-cause": faithfully weave together excellence in business with serving and loving their neighbors well.
Coordinators must...
- Be 18 years of age or older.
- Be legally eligible to work in the United States (at least one coordinator if serving as a team).
- Have basic fluency in English to compose marketing elements for the community and required reports for the property management company (at least one coordinator if serving as a team).
- Possess a current driver’s license and liability insurance, and access to a form of reliable transportation to complete coordinator duties such as shopping for events and connecting with vendors.
- Be physically able to use stairs, bend, sit, stand, stoop, carry up to 25 pounds (at least one coordinator if serving as a team).
- Have the availability to commit weekly hours to perform job responsibilities.
- Be able to make the minimum term commitment to serving in the apartment community.
