Executive Assistant to the Chief Scientific Officer

San Francisco Bay Area /
Active Search /
Full time
A Bit About Us:
We are Arcadia Science. Arcadia is a well-funded for-profit biology research and development company founded and led by scientists. Our mission is to give a community of researchers the freedom and tools to be adventurous, to discover, and to make scientific exploration financially self-sustaining in the life sciences. We are inspired by the spirit of exploration and aspire to evolve how science is done, who it attracts and rewards, and what it can achieve. 

The Opportunity
We are currently seeking an Executive Assistant (EA) to support Arcadia’s CSO (Prachee Avasthi). The EA will provide exceptional executive support to allow the CSO to focus on the strategic and scientific needs of Arcadia. This role supports not only internal activities but also critical engagement with the broader science and metascience communities. The EA will serve as the primary point of contact for our CSO, coordinate executive outreach and external relations efforts, and oversee special projects in collaboration with the CSO and other Arcadia administrative staff. The EA must be a resourceful and creative problem solver who enjoys working within a fast-paced, outcomes-driven environment. The CSO will rely on the EA for flexibility and foresight, while maintaining a high level of confidentiality related to Arcadia systems and operations. This is an opportune position for an individual who is excited to learn about science and the building of a science organization.  

Our ideal candidate is a quick responder with the ability to exercise good judgment in a variety of situations. We are looking for an EA with strong written and verbal communication skills (with an emphasis on precision and succinct delivery), organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA is an important representative of the CSO and Arcadia as a whole and must engage with others on their behalf respectfully, authentically, and inclusively. The EA will interact with the C-suite frequently and must be able to work under pressure to handle a wide variety of activities and sensitive matters with efficiency and discretion. 
This position is based fully on site at Arcadia’s headquarters in Berkeley, CA. 

What you’ll do at Arcadia:
-Manage the busy and complex calendar of the CSO and make recommendations on priorities and business needs
-Manage information flow in a timely and accurate manner to keep the CSO fully briefed on upcoming commitments and responsibilities-Track and follow through for key action items identified by the CSO or in company meetings
-Streamline communication between the CSO and CEO through attendance at weekly joint meetings, taking meeting notes and identifying action items, and frequent communication with the CEO’s EA
-Manage travel logistics, event attendance, and ad hoc projects
-Manage CSO engagement with other internal team members
-Communicate on behalf of the CSO in response to external inquiries
-Draft CSO memos, emails, or presentations as needed
-Identify opportunities for process optimization
-Additional responsibilities may be added in accordance with demonstrable strengths of EA 

Our ideal Executive Assistant:
-Is mission-oriented and looking for an opportunity to be part of building a new science organization
-Can communicate clearly, concisely, and accurately with a wide range of internal and external stakeholders in person, virtually, and over email
-Is a fast responder while paying close attention to detail
-Enjoys working in a fast-paced environment and can adapt quickly to changing demands-Is an expert at prioritizing in the face of a high volume of responsibilities
-Consistently follows through on commitments 
-Can anticipate needs and act a few steps ahead 
-Is trustworthy, reliable, and maintains confidentiality
-Is comfortable with a range of technological platforms
-Early riser a plus  

Salary range: $90-110K w benefits  

Arcadia Science is an equal opportunity workplace; we welcome people from all backgrounds and communities. We provide competitive compensation and practical benefits to keep you happy and healthy so that you can do your best work.