Office Manager/Administrator

Elgin, IL /
Residential and Commercial Construction Company /
Direct Hire
ARI WALSH provides our clients with on-demand presentation of the best and brightest talent while giving our candidates career opportunities that will positively impact their lives. Our recruiting specialists place careers in the manufacturing, health care, information technology, and professional industries. We believe that corporate recruiting is a comprehensive approach to talent, it's more than LUCK.

Our client, a family-owned residential and commercial construction company, is seeking an Office Manager/Administrator in Elgin, IL. The Office Manager/Administrator will be responsible for day to day office operations as well as human resources, vendor management, and company vehicles.

The ideal candidate will encompass a “can do” attitude and be excited about managing various tasks throughout the office. This position is onsite, full-time, and direct hire.

Responsibilities

    • Admin/Office Support
    • Answer and receive incoming phone calls
    • Receive and distribute deliveries to intended parties
    • Check in materials on selection sheets
    • Manage contracts for cell phones
    • Set up and maintain office phones
    • Handle contracts for printers and maintenance
    • Maintain IT and coordinate as needed
    • Material returns for internet purchases
    • Responsible for employee birthday cards and anniversary recognition
    • Plan quarterly company meetings, office birthday lunches, holiday/vendor party, and holiday gifts

    • Human Resources:
    • Create ads for new hires and handle screenings
    • Participate in interviews for new employees
    • Onboard new employees and distribute new hire materials
    • Oversee employee health insurance, PTO tracking, and scheduling
    • Manage and upkeep employee master sheet
    • Maintain necessary employee files, track OSHA trainings, and pay in Paylocity
    • Handle workers compensation and unemployment claims

    • Vendor Management:
    • Scan and enter vendors into system and physical binder
    • Daily management of the vendor system
    • Responsible for insurance CIO and 1099 upkeep 

    • Company Vehicles:
    • Scan and enter vehicles into internal system
    • Record, update, and maintain necessary vehicle information (titles, licenses, renewals, maintenance records, DOT vehicle updates and records, and I-Pass account)

Education & Experience

    • High school diploma or equivalent required; Associates degree in office administration or related field preferred.
    • At least three years of administrative and clerical experience required.
    • HR experience preferred, but not required.
    • Excellent verbal and written communication skills.
    • Excellent organizational skills and attention to detail.
    • Excellent time management skills with a proven ability to meet deadlines.
    • Basic understanding of how to operate standard business equipment.
    • Proficient with Microsoft Office Suite or related software.
    • Must be comfortable sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at times.
We are proud to be an Equal Opportunity Employer. It is our policy to provide equal employment opportunities to all qualified applicants and employees without regard to their race, color, religion, sex, sexual orientation, marital or civil union status, age, national origin, physical or mental handicap and/or disability, citizenship, veteran status, genetic information or any other basis prohibited by local, state, or federal law.