Executive Assistant

Bozeman /
Operations – Operations /
Full-time
At ASAPP, we are on a mission to build transformative machine learning-powered products that push the boundaries of artificial intelligence and customer experience. We focus on solving complex, data-rich problems — the kind where there are huge systemic inefficiencies and where a real solution will have a significant economic impact. Our interaction platform uses machine learning across both voice and digital engagement channels to augment and automate human work, radically increasing productivity and improving the efficiency and effectiveness of customer experience teams.

We are currently in search of an Executive Assistant to support members of our leadership team. This role will be on a 6-12 month contract.

What you'll do

    • Own calendar management to ensure a productive workflow of the day's activities for the CFO/COO
    • Extensive scheduling (via Google Calendar), monitoring, and prioritizing of the day-to-day incoming communications
    • Coordinate internal and external meetings, logistics, agendas, and communications
    • Handle all travel arrangements including flights, hotels, ground transportation, etc
    • Provide expense support (via Expensify)

What you'll need

    • At least five years of experience as an Executive Assistant in a fast-paced environment, supporting a senior executive
    • Heavy calendar, travel, and meeting planning experience
    • Proven ability to successfully balance and prioritize multiple tasks and projects simultaneously
    • Ability to anticipate the needs of the CFO/COO before and during each workday
    • Excellent judgment while handling highly confidential information
    • Excellent written and verbal communication skills
    • Strong emotional intelligence, self awareness and professional maturity
    • Excellent Mac skills
    • Experience with Google Calendar and Zoom video conferencing
    • Experience organizing company events (preferred, not required)

Benefits

    • Competitive compensation
    • Comprehensive medical, vision, and dental insurance
ASAPP is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. If you have a disability and need assistance with our employment application process, please email us at careers@asapp.com to obtain assistance. #LI-CM1