Executive Assistant

Palo Alto
G&A
Full-time
Ascend.io is seeking a passionate, energetic individual to support our CEO and other key executives. You will be the first point of contact for our executive team’s administrative, event planning and operational needs. In addition to flawlessly executing administrative activities, you will have the opportunity to collaborate on culture & team projects and help shape the future of Ascend.io. You must be highly organized, strategic and accountable. You should be detail oriented and enjoy working with a highly motivated team in a fun, fast paced environment.

What you'll do

    • Organize and manage multiple calendars, and proactively identify ways to help improve executive & team productivity
    • Coordinate travel logistics Expense management
    • Assist in coordinating internal and external meetings including but not limited to team meetings, all hands, off sites and volunteering events
    • Work closely with the office manager on vendor and facilities management
    • Act as a liaison both internally and externally
    • Welcome guests when they visit the office

What we look for

    • Excellent communication skills (written and spoken)
    • Highly organized and a natural ability to multitask and prioritize in a dynamic environment
    • A strategic thinker who also demonstrates initiative and can maintain a high level of professionalism, confidentiality and judgement
    • Proactive, problem solver with ability to work independently and with minimal direction
    • One team, one dream: Team player with a positive attitude, high emotional IQ, sense of humor, a passion for people and process and an ability to build trust across the company
    • Experience: 3+ years professional experience as an executive assistant (or comparable position)

What we offer

    • Medical/Dental/Vision
    • Long-term & Short-term disability
    • Stock options
    • 401(k)
    • Paid parking or transit stipend
    • PTO
    • Free lunches, dinners & snacks
    • Fancy espresso machine
Ascend.io is an equal opportunity employer. At Ascend.io, we are committed to treating all applicants fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.