Executive Office Transcription and Correspondence Associate
Arlington, VA
Global Leadership Team Office /
Consultant/Contract /
On-site
Ashoka is a global organization that has pioneered the field of social entrepreneurship and supports the world’s leading changemakers. We are looking for a highly organized, proactive, and systems-minded Transcription and Correspondence Associate to partner closely with our CEO and Executive Office.
This role is ideal for someone with a sharp ear for language, strong research instincts, and the ability to create order out of complexity. You’ll transcribe, proof, and polish executive communications; support research and briefing efforts; and maintain key systems that help leadership operate effectively. This role sits at the intersection of communication, operations, and high-level support. This is a contract role, with an estimated 20 hour per week commitment.
What You'll Do:
- Transcription & Communication
- Transcribe digital audio files from the CEO, including letters, memos, responses to emails, and meeting notes.
- Proof and polish communications to ensure clarity, tone, grammar, and alignment with organizational voice.
- Create and edit briefing materials for executive meetings and board communications.
- Support mass mailings and other outreach efforts in coordination with the Executive Office and other Ashoka Teams.
- Research & Briefing
- Conduct background research on individuals, organizations, and topics relevant to the CEO’s priorities.
- Prepare concise, well-organized briefs to inform meetings, decision-making, and strategic outreach.
- Assist with ongoing projects that require synthesis and contextualization of information from multiple sources.
- Systems & Organizational Support
- Maintain physical and digital archival systems, including organizing the CEO’s documents, books, and files.
- Support upkeep of Salesforce records for individuals and organizations connected to the CEO’s work.
- Contribute to long-term operational projects and offer responsive support to the Executive Office team.
What You Bring:
- Excellent listening and transcription skills, with the ability to capture voice and nuance.
- Impeccable writing skills, with a sharp eye for proofreading and editing.
- Experience creating briefs or summaries for executives or senior leaders.
- Strong research skills, including evaluating sources and distilling complex information.
- Ability to work with discretion and maintain confidentiality at all times.
- Highly organized, responsive, and attentive to detail—you don’t let things fall through the cracks.
- Comfort working with Salesforce or similar databases (experience a plus).
- Strong working knowledge of Microsoft Office and transcription tools.
- Experience with or openness to learning hearing interpretation and audio processing (a plus).
- A bachelor’s degree or equivalent experience is a plus.
Core Criteria
- Entrepreneurial Quality: Compelled to take creative initiative and ownership (e.g. founding an organization or company, starting a movement, or re-shaping the work of an existing organization). Demonstrates relentless and realistic how-to-thinking and passion for seeing their ideas come to life.
- Understanding and Belief in the Everyone a Changemaker: Understands and believes the Everyone a Changemaker vision at a gut level. To be able to innately ‘get’ this, candidates should have a broad and inquisitive intellectual and a thinking pattern that connects the dots between historical trends and current social context.
- Emotional and Social Intelligence: Ability to work efficiently and respectfully in teams, putting organizational/team goal first (personal glory second).
- Ethical Fiber: Exceptionally strong ethical behavior. Is self-reflective and has strong empathy skills. Trustworthy.
- Self-Definition: The person expects that changing the world in big ways and on a continental scale is what he/she will do in life.
About Ashoka:
Ashoka is the world’s largest community of leading social entrepreneurs, having pioneered the field of social entrepreneurship over 40 years ago. We support a robust network of more than 4,000 Ashoka Fellows in 90 countries who have successfully implemented systems-changing solutions to human and environmental problems globally. By learning from and collaborating with our Fellows and other social entrepreneurs, Ashoka identifies patterns and key levers to help society gain a new framework for living in the world as a changemaker.
Our current work is centered around the "Everyone a Changemaker" (EACH) movement, which stems from our belief that everyone has the potential and responsibility to make positive change in an ever-changing world. We continue to grow a global movement of social entrepreneurship, recognizing that the rate of change is accelerating and our problems are growing faster than our solutions.
