Executive Assistant (Operations & Admin Support)
South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
We are seeking a detail-oriented and proactive Executive Virtual Assistant to support a small business owner in staying on top of scheduling, follow-ups, reporting, and administrative tasks. The right candidate will be highly organized, comfortable with Excel, and able to create structure for a leader who thrives with strong support.
This role will start part-time (20 hrs/week) with the potential to expand into a full-time position as responsibilities grow (e.g., invoicing and additional financial admin).
Core Responsibilities
- Meetings & Follow-Ups
- Track follow-ups from meetings and ensure action items are completed
- Maintain accurate meeting notes and send recaps
- Assist with scheduling and calendar management
- Reporting & Timesheets
- Check timesheets and report how team members spend their time
- Review reports to confirm they are accurate, timely, and complete
- Flag issues when metrics or deliverables are off track
- Email & Admin Support
- Screen and prioritize emails for the business owner
- Organize information and structure tasks to reduce oversight gaps
- (Future scope) Assist with invoicing and financial reporting
Must-Have Skills
- Strong proficiency in Microsoft Office Suite, especially Excel
- Excellent organizational skills and attention to detail
- Ability to proactively flag issues and suggest solutions
- Skilled at structuring and prioritizing tasks for someone less organized
- Clear, professional written and verbal communication
Personality Fit
- Patient, proactive, and dependable
- Thrives in supporting a busy leader with competing priorities
- Comfortable taking initiative and creating structure without frustration
- Flexible and open to expanding scope of work as the company grows
$600 - $800 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!
