We are a custom home builder based in New Jersey, USA, seeking a dedicated Virtual Assistant to replace our current bookkeeper/assistant role. Our bookkeeping is now managed by a separate remote team, allowing the VA to focus on administrative and communication tasks.

The Virtual Assistant will handle the following tasks:

Respond to client and vendor calls and emails promptly

Prepare contract documents using provided templates

Facilitate internal communication between teams

Perform general administrative tasks (no physical tasks like scanning or filing)

Plan and coordinate travel arrangements

Support task prioritization and follow-ups using provided tools

Dropbox: For file storage and management

Trello: For task assignment and prioritization

Automated Email Reminders: For due dates and weekly tasks

OpenPhone: For call management (to be arranged separately)

Communication Platforms: Slack, WhatsApp, email, or Zoom (based on client preference)

Hours: Full-time, 40 hours/week, 8:00 AM - 4:00 PM ET

Overtime: Optional, based on candidate interest

Training: Initial training provided, followed by minimal micromanagement

Communication: Direct and responsive via Slack, WhatsApp, email, or Zoom

$800 - $800 a month