Executive Assistant / Personal Assistant – Family & Business Support
Philippines
VA/EA – Operations /
Remote
About the Role
We are seeking a dedicated Executive Assistant / Personal Assistant (EA/PA) to support two busy professionals in both their personal and professional lives. The couple is currently in the process of acquiring a business while managing demanding full-time careers (Amazon strategy/operations and hedge fund management).This role is ideal for someone who can balance administrative, inbox/email management, research, light bookkeeping, and family-related tasks with discretion and proactivity. The
assistant will help streamline daily operations, manage schedules, and provide flexible support across business and household needs.
Key Responsibilities
Administrative & Scheduling
● Manage calendars for professional, family, and school events.
● Schedule, update, and edit appointments (personal and business-related).
● Coordinate travel arrangements (flights, accommodations, restaurants, activities).
● Organize and maintain digital files and notes for quick access.
Inbox & Communication Management
● Manage personal inbox to start (filter, flag, draft replies); potential to expand into
professional inbox support later.
● Draft, edit, and send correspondence on behalf of principals.
● Ensure timely responses to priority communications.
Personal Assistant Support
● Handle family-related scheduling (school calendars, activities, doctor’s appointments).
● Assist with personal errands such as booking appointments, ordering gifts, or
coordinating household tasks.
● Act as a remote receptionist if needed (via VoIP such as Open Phone).
Business Support
● Conduct research related to business acquisition opportunities.
● Track expenses and assist with light bookkeeping for projects.
● Collect and summarize data into organized weekly reports.
● Provide support with email correspondence and document preparation.
Must-Have Qualifications
- 3+ years of experience as an Executive Assistant, Personal Assistant, or Virtual Assistant.
- Strong organizational and multitasking abilities.
- Proficiency with Google Workspace / Microsoft Office.
- Ability to manage confidential information with discretion.
- Excellent written and verbal communication skills
- Proactive problem-solver with strong attention to detail.
Nice-to-Have Skills
- Light bookkeeping or accounting experience.
- Research and data analysis/reporting skills.
- Familiarity with scheduling tools, VoIP systems (Open Phone, RingCentral, etc.), or CRM tools.
$500 - $700 a month
Type: Part-Time (20 hrs/week), with potential to expand to Full-Time (40 hrs/week).
Schedule: Eastern Standard Time (EST) alignment preferred, with flexibility.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
