Executive Assistant (Admin & Business Support)
Philippines / South Africa
VA/EA – Operations /
Executive Assistant / Part-Time /
Remote
About the Role
We are seeking an organized and proactive Executive Assistant to support executives within a global consultancy. This role covers a wide range of administrative tasks, including scheduling, contract preparation, time tracking, and day-to-day support that ensures smooth business operations.
The ideal candidate thrives in a fast-moving environment, is confident making decisions within defined processes, and can manage multiple priorities with discretion.
Key Responsibilities
● Manage scheduling and calendar coordination for executives.
● Prepare, edit, and send contracts via DocuSign.
● Handle administrative tasks: time tracking, reporting, and follow-ups.
● Assist with inbox organization, scheduling, and meeting prep.
● Support internal processes with Microsoft Office Suite and Teams.
● Maintain accurate records and ensure deadlines are met.
Must-Haves
● 3+ years as an EA, PA, or high-level admin support.
● Strong Microsoft Office Suite skills (Word, Excel, Outlook, PowerPoint).
● Experience with DocuSign and managing contract workflows.
● Proactive, independent, and detail-oriented work style.
● Strong communication skills, written and verbal.
Nice-to-Haves
● Familiarity with HubSpot CRM and LinkedIn.
● Experience supporting executives across multiple time zones.
$500 - $700 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
