Senior Executive Assistant (C-Suite Support)
South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
We are seeking a highly experienced, proactive Senior Executive Assistant to support the COO of a large wholesale insurance distribution group. This role goes beyond basic admin and requires someone who can operate in a fast-paced, high-growth environment, balancing structure with flexibility. The ideal candidate will bring strong organizational skills, initiative, and the ability to handle both executive and operational support tasks independently.
You will manage day-to-day executive needs, coordinate travel and expenses, streamline processes, and take on additional responsibilities as trust and familiarity grow. The role demands someone capable of working with minimal oversight, confidently interacting with internal and external stakeholders, and adapting to evolving priorities in a dynamic organization.
Key Responsibilities:
- Full executive support for the COO, including calendar, travel, and meeting coordination
- Expense management and submission via Workday Expense
- Handling correspondence and following up on action items
- Creating and improving processes where needed (SOPs)
- Delegated project management and operational tasks
- Liaising with internal teams and external partners professionally
- Data handling and reporting using Microsoft Excel (Power BI a plus)
- Proactively identifying ways to reduce the COO’s workload
Must-Have Qualifications:
- 3–4+ years of Executive Assistant experience supporting C-suite or senior leadership
- Background in fast-paced, high-growth environments (startup or similar)
- Advanced skills in Microsoft Outlook, Excel, and general MS Office Suite
- Experience with Workday (or similar expense management systems)
- Excellent written and verbal English communication skills (client-facing capable)
- Strong organizational and time management abilities
- Ability to work full-time in Eastern Standard Time (EST)
- Proactive problem-solving and decision-making skills
- Comfortable with ambiguity and changing priorities
Nice-to-Have:
- Power BI / Microsoft Power Apps experience
- Insurance or financial services industry exposure
- Schedule: Full-Time, Monday–Friday, aligned with Eastern Standard Time
$900 - $1,100 a month
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