Operations Virtual Assistant – Multi-Company Support
Philippines / South Africa
VA/EA – Operations /
Virtual Assistant /
Remote
About the Role
The CEO of a fast-growing group of companies is seeking a highly organized Executive Virtual Assistant to provide administrative and operational support across multiple businesses. This is a high-exposure role working directly with the CEO, helping streamline workflows, consolidate data, and ensure smooth decision-making across fitness, marketing, construction/real estate, and manufacturing operations.
This role will start part-time, with the potential to transition into full-time as responsibilities expand.
Key Responsibilities
● Administrative Support
○ Create and manage spreadsheets, bids, and financial comparisons.
○ Input, organize, and track data across multiple business lines.
○ Prepare and consolidate vendor quotes, proposals, and bids.
○ Assist with preparing reports, meeting notes, and internal documentation.
● Business Operations Assistance
○ Provide support across fitness, marketing, real estate, and manufacturing
divisions.
○ Ensure tasks and deliverables are tracked, documented, and communicated
clearly.
○ Follow up on outstanding items and deadlines.
● CEO Support
○ Act as a right hand to the CEO, assisting with overflow tasks.
○ Help manage workload and priorities to free up CEO’s time for strategic
decisions.
○ Provide scheduling support (light calendar assistance as needed).
Must-Have Skills
- Strong proficiency in Microsoft Excel, Word, and Google Workspace (Docs, Sheets, Drive).
- Solid understanding of basic business and financial concepts (e.g., comparing bids, organizing financial data).
- At least 3–4 years of professional administrative or executive support experience.
- Excellent English communication skills (written and verbal).
- Strong organizational skills and the ability to handle multiple projects at once.
Nice-to-Haves
- Prior experience supporting executives or CEOs.
- Background in multi-business environments (fitness, construction, real estate, or marketing).
- Ability to anticipate needs and provide proactive support.
$500 - $1,100 a month
Schedule: Part-time (20 hrs/week) to start, with potential to scale to Full-time (40 hrs/week)
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
