Senior Executive Assistant (E‑Commerce & Property Management)
South Africa / Philippines
VA/EA – Operations /
Executive Assistant /
Remote
Job Description
A well‑rounded, high‑ownership Executive Assistant supporting a VP in e‑commerce who also manages a few side clients and real‑estate/sublet properties. The role is scheduling‑heavy with strong coordination across calendars, outreach, and light bookkeeping. You’ll be the organizer who keeps the day moving, follows through on details, and communicates clearly.
Core Responsibilities
- Calendar & Scheduling Mastery: Own complex calendars; book/confirm meetings; resolve conflicts; manage reminders and follow‑ups.
- Influencer Marketing Outreach: Build and maintain outreach lists; send initial messages/emails/DMs; track responses, deliverables, and deadlines.
- Real‑Estate / Property Support: Assist with coordination for sublet properties (inquiries, basic tenant/vendor comms, simple tracking/updates).
- Bookkeeping & Admin: Light bookkeeping (invoices, receipts, simple reconciliations/expense tracking), file organization, data entry.
- Communication & Follow‑Through: Draft concise messages, confirm details with stakeholders, document decisions, and close loops.
- General EA Support: Research, prepare brief notes/summaries, maintain simple trackers and checklists to keep priorities visible.
MUST‑HAVE Qualifications
- Proven Executive Assistant experience supporting a senior leader or founder/VP
- Exceptional scheduling & coordination skills; comfort managing frequent changes
- Professional written English; crisp, polite communication and follow‑ups
- Hands‑on outreach experience (influencer/partnerships, pipeline tracking)
- Familiarity with property coordination basics (sublets/tenants/vendors)
- Light bookkeeping capability (invoices, expenses, spreadsheets)
- Proficiency with Google Workspace/Microsoft 365, spreadsheets, and basic CRM/trackers
- Resourceful, versatile, and proactive; able to handle “many things” with minimal oversight
- High integrity and respect for confidentiality
Nice to Have
- Exposure to e‑commerce workflows and creator/influencer collaboration processes
- Familiarity with property/lease or guest‑management tools (any)
- Experience creating simple SOPs, templates, or checklists
$800 - $1,100 a month
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
