Virtual Assistant — Admin & Financial Ops
Philippines / South Africa
VA/EA – Operations /
Virtual Assistant / Part - Time /
Remote
Job Description
Support a busy videography/doc production studio with core administrative and financial tasks. You’ll handle QuickBooks invoicing/payroll, build client quotes/proposals using a pricing menu, manage tedious client-portal invoice submissions, coordinate vendor payments, and conduct light research on documentary grants/opportunities. Role may expand to inbox/calendar management once trust and workflow are established.
Responsibilities
- Create and send invoices in QuickBooks; track payments and simple payroll runs.
- Complete invoice submissions via a client portal (time-consuming but straightforward).
- Build quotes/proposals from a set pricing menu; draft and format for client review.
- Research: documentary funding/grant opportunities; maintain a simple tracker.
- Vendor/AP support: pay invoices (within approved process), reconcile basic details.
- (Growth) Light inbox/calendar management; draft replies either “on behalf of” or as a named assistant per client preference.
- Ad-hoc admin tasks as priorities shift week to week; maintain clear status updates.
MUST-HAVE
- QuickBooks proficiency (invoicing + basic payroll).
- Experience with client portals or structured submission systems.
- Strong administrative/finance ops background (invoicing, AP, basic reconciliations).
- Excellent written English; professional, concise proposal writing.
- Organization & follow-through across shifting weekly priorities.
- Discretion & data security comfort (password managers/one-time pass, card-on-file tools).
- Ability to collaborate in Central Time overlap.
Nice to Have
- Grant/funding research experience (film/doc space).
- Proposal formatting/design polish (Docs/Slides/Canva).
- Gmail/Google Calendar management; basic excel/sheets skills.
Tools / Systems
- QuickBooks, Gmail/Google Calendar, Google Drive/Docs/Sheets; client invoice portal; password manager/one-time pass workflow (e.g., OnePass-style); bank payment workflows (with monitored, card-on-file methods).
$500 - $800 a month
Why Join Assist World?
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$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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