Construction Administrative Assistant (with Light Bookkeeping & Project Support)

Colombia / Philippines / South Africa

VA/EA – Operations /

Virtual Assistant / Part - Time /

Remote

Key Responsibilities:

Handle construction administrative tasks, including:

Collecting and tracking Certificates of Insurance

Contacting utility companies for payments, account numbers, and service coordination

Following up on vendor orders, delivery timelines, and confirmations

Perform light bookkeeping support:

Upload and organize receipts

Match receipts to transactions in accounting system (training & SOPs provided)

Assist with generating simple reports

Provide general administrative support:

Document management using Google Suite

Organize project files and ensure accurate record-keeping

Assist with light project management tasks over time (tracking deadlines, updating logs, coordinating with contractors and vendors)

Background in construction administration (residential preferred; commercial also acceptable)
Strong organizational and multitasking skills
Proficiency with Google Suite (Docs, Sheets, Drive)
Excellent English communication skills (written & verbal)
Ability to learn and adapt to new construction apps/tools (e.g., Raken – training provided)
Detail-oriented and proactive in follow-ups

Experience working with Spanish-speaking contractors (bilingual in Spanish is a plus)
Familiarity with construction project management processes

$500 - $1,100 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM!