Executive Virtual Assistant (Healthcare Tech + Legal Support)
South Africa
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
A growing AI-powered healthcare startup is seeking a highly organized, tech-savvy Executive Virtual Assistant to support the founder across three entities: a medical AI startup, a consulting LLC for medico-legal cases, and personal scheduling/administrative needs.
The ideal candidate will thrive in a fast-paced startup environment, handle internal communications and scheduling, assist with onboarding new medical clients, and eventually support light project coordination and legal admin tasks.
This role is ideal for someone looking for long-term growth and the opportunity to evolve into a Chief of Staff-type role as the company expands.
Key Responsibilities:
- Provide executive-level administrative support (calendar management, email follow-ups, flight bookings, reports)
- Coordinate internal tasks and send status updates to leadership
- Support onboarding of new medical clinics: conduct client calls, gather clinic info, input data into web-based settings
- Handle scheduling and document flow for the founder’s personal and consulting LLC tasks
- Communicate with attorneys, organize legal files, fill out basic forms, and upload case files to shared drives
- Provide light client-facing support via video or phone (as needed)
- Track tasks, deadlines, and maintain clear communications on Slack and Outlook
Must-Have Qualifications:
- 3+ years of experience in executive support or project coordination roles
- Strong English communication skills (written and spoken)
- Comfortable with both internal team collaboration and client-facing work (video/phone)
- Tech-savvy: capable of learning and using platforms like Outlook, Slack, Confluence, and internal web portals
- Highly organized, proactive, and resourceful
- Able to work independently with minimal supervision
- Strong attention to detail for handling legal forms and scheduling conflicts
Nice-to-Have:
- Experience in healthcare, legal, or startup environments
- Familiarity with AI tools or medical-legal documentation
- Willingness to take on more responsibility and grow with the role
Details:
- Hours: Full-time preferred (40 hrs/week), but open to starting Part-Time (20 hrs/week)
- Time Zone: CST (Central Standard Time); candidate must have overlap with US working hours
- Client-Facing? Yes, potential onboarding calls and follow-ups
- Tools Used: Outlook, Slack, Confluence (plus in-house tools)
- Reports To: Company Founder (MD and entrepreneur)
$500 - $700 a month
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!
