Executive Virtual Assistant (Online Education)
South Africa / Philippines / Colombia / Kenya
VA/EA – Operations /
Executive Assistant /
Remote
Job Description:
We are seeking a highly skilled and proactive Executive Virtual Assistant (EVA) to support the CEO and COO of a global online education company. This role requires someone who can think critically, solve problems and take initiative beyond basic administrative tasks. The ideal candidate will be a self-starter who can create processes, optimize workflows, and serve as a reliable extension of leadership.
$900 - $1,100 a month
Key Responsibilities
-Manage executive-level administrative tasks and act as gatekeeper for the CEO and COO.
-Oversee daily sales team performance tracking: review KPIs, reassign leads to closers, and ensure efficiency in the sales process.
-Troubleshoot CRM issues (Go High Level), research solutions, and coordinate fixes.
-Create, update, and improve SOPs and internal processes to streamline operations.
-Handle calendar management, scheduling, and coordination with team members across time zones.
-Assist with internal communications via Slack and Notion.
-Draft and respond to emails on behalf of executives when needed.
-Manage spreadsheets (Google Sheets) including basic formulas, reporting, and data tracking.
-Proactively identify inefficiencies and propose improvements in workflows.
-Coordinate occasional on-the-ground support (e.g., arranging third-party services in Dubai).
Must-Have Qualifications
3–5+ years of experience as an Executive Assistant or Executive VA, preferably supporting CEOs/COOs or founders.
Strong problem-solving and critical-thinking skills, ability to act without step-by-step instructions.
Proficiency with:
-Slack
-Notion
-Go High Level (or similar CRM)
-Google Workspace (Docs, Sheets, Drive, Calendar)
-Demonstrated ability to create SOPs and streamline processes.
-Excellent English communication skills (written and spoken).
-Proactive, resourceful, and able to leverage AI tools (ChatGPT, Google, etc.) to solve problems independently.
-Reliable internet and professional home office setup.
Bonus: Knowledge of Portuguese for occasional communication with Brazilian partner
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
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